Administrative Accounting Clerk

About the Role:The Administrative Accounting Clerk plays a vital role in supporting the financial operations and administrative functions of the organization. This position is responsible for accurately processing financial transactions, maintaining organized records, and assisting with account reconciliations to ensure the integrity of financial data. The role requires close collaboration with accounting and administrative teams to facilitate smooth workflow and timely reporting. The successful candidate will contribute to the efficiency of the accounting department by managing invoices, expense reports, and other documentation with attention to detail. Ultimately, this position ensures that all accounting activities comply with company policies and regulatory standards, supporting overall business objectives.Minimum Qualifications:High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.At least 1 year of experience in an accounting or administrative support role.Proficiency with accounting software and Microsoft Office Suite, especially Excel.Strong organizational skills with the ability to manage multiple tasks and deadlines.Basic understanding of accounting principles and financial documentation.Preferred Qualifications:Experience with QuickBooks or similar accounting software.Familiarity with accounts payable and accounts receivable processes.Prior experience in a clerical or administrative role within a finance department.Knowledge of regulatory compliance related to financial recordkeeping.Excellent communication skills to interact effectively with vendors and internal teams.Responsibilities:Process and record daily financial transactions including invoices, payments, and expense reports.Maintain and update accounting records and files to ensure accuracy and completeness.Assist with monthly account reconciliations and resolve discrepancies in a timely manner.Support the preparation of financial reports and documentation for audits and internal reviews.Coordinate with vendors and internal departments to verify billing and payment information.Manage administrative tasks such as filing, data entry, and correspondence related to accounting activities.Ensure compliance with company policies and accounting standards in all financial processes.Skills:The required skills such as proficiency in accounting software and Microsoft Excel are essential for accurately processing transactions and maintaining financial records on a daily basis. Strong organizational abilities enable the clerk to handle multiple responsibilities efficiently, ensuring deadlines are met without compromising accuracy. Attention to detail is critical when reconciling accounts and verifying documentation to prevent errors and discrepancies. Preferred skills like familiarity with QuickBooks and knowledge of accounts payable/receivable processes enhance the clerk’s ability to manage complex financial tasks and support the accounting team more effectively. Communication skills are used regularly to coordinate with vendors and colleagues, facilitating smooth financial operations and problem resolution.