Personal/Executive Assistant

Personal/Executive Assistant

• Full Time Hourly, Onsite, Great Neck, NY
• Maternity leave placement, approximately 7-month term.
• Open in Pay Rate
• Looking for immediate start
• Employee is due at end of October, but we anticipate an earlier leave start.

Position Overview

We are seeking a reliable and personable Personal/Executive Assistant to support three

executives. This role requires strong organizational skills and the ability to handle a high

volume of calls while providing administrative and personal support in a professional

office environment.

Key Responsibilities

- Manage calendars for three executives, including scheduling appointments,

conference calls and coordinating meetings that involve all three individuals.

- Arrange and book travel, including air travel, car rentals, and hotel reservations.

- Handle a high volume of incoming and outgoing calls professionally and

efficiently.

- Prepare simple lunches, snacks, coffee, and tea for the executives as needed.

- Maintain strong organization to keep up with frequently changing schedules and

priorities.

- Communicate clearly and confidently with senior executives and external

contacts.

Ideal Candidate

- Mild-mannered, modest professional attire, comfortable interacting with top-level executives.

- Highly organized with the ability to manage multiple calendars and last-minute

changes.

- Experienced in calendar management, travel coordination, and high-volume

phone support.

- Willing and able to prepare simple meals, snacks, and beverages.

- Strong written and verbal communication skills.

- Proficient in Zoom, Microsoft Teams, and the Microsoft Office Suite (Word, Excel,

Outlook, PowerPoint)