Administrative Assistant

About the Role

Tax Network USA is seeking a professional, organized, and proactive Administrative Assistant / Office Coordinator to support our Nashville office and work directly with the owner. This is a hands-on role for someone who enjoys keeping an office running efficiently, managing a variety of responsibilities, and taking initiative to solve problems.

No two days will be exactly the same. One day you may be coordinating schedules, ordering office supplies, and communicating with building management, while another day you may be assisting with administrative projects, preparing documents, or handling phone calls and correspondence. We're looking for someone who enjoys variety and takes pride in being the person others can rely on to keep things organized.

Responsibilities

• Provide day-to-day administrative support to the owner.
• Manage calendars, appointments, and scheduling.
• Prepare, organize, and maintain electronic documents and records.
• Perform accurate data entry and maintain organized files.
• Coordinate with building management regarding maintenance requests and office needs.
• Order and maintain office supplies and equipment.
• Answer and direct incoming phone calls professionally.
• Draft emails, letters, and other business correspondence.
• Coordinate meetings and assist with meeting preparation.
• Assist with office projects and general administrative support.
• Maintain organized digital files using Google Workspace.
• Communicate professionally with vendors, business partners, and visitors.
• Identify administrative needs and proactively help improve office operations.
• Perform other administrative duties as assigned.

Qualifications

• 2–4 years of administrative assistant, office coordinator, executive assistant, or similar office support experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, dependable, and self-motivated.
• Strong problem-solving skills and willingness to take initiative.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, and Drive).
• Microsoft Office experience is a plus.

The ideal candidate is someone who:

• Takes ownership of their work and follows through.
• Communicates professionally and confidently with leadership and outside contacts.
• Is highly organized and enjoys keeping projects on track.
• Can work independently while also collaborating effectively with others.
• Maintains professionalism and discretion when handling confidential information.
• Adapts well to changing priorities and enjoys supporting a growing business.

Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Remain in a stationary position while working at a computer for extended periods.
• Frequently operate a computer, telephone, copier, printer, and other office equipment.
• Frequently communicate with employees, vendors, and business contacts in person, by telephone, and electronically.
• Occasionally move throughout the office to retrieve files, deliver documents, attend meetings, or assist with office operations.
• Occasionally lift, carry, push, or pull office supplies and packages weighing up to 25 pounds.
• Occasionally bend, reach, or stoop while organizing supplies or office materials.

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you previously supported an owner, executive, or senior leader?

Experience:

• Administrative / Office Admin: 2 years (Required)

Ability to Commute:

• Nashville, TN 37203 (Required)

Work Location: In person

Salary : $22 - $24