What are the responsibilities and job description for the Administrative Assistant position at Accurate Healthcare?
Growing Healthcare firm in Nashville, TN is looking for a skilled Administrative Assistant to help our Customer Service department with day-to-day operations. The ideal candidate has excellent communication and multi-tasking skills, a positive attitude, and a strong work ethic.
Administrative Assistant Responsibilities:
- Answer and direct incoming phone calls with professionalism and empathy
- Greet patients, visitors, and vendors to ensure a warm and welcoming experience
- Maintain a clean, organized, and efficient office workspace that aligns with healthcare standards
- Review and follow established office and clinical procedures
- Track and manage shipments and returns (including medical equipment or supplies)
- Scan and archive shipping, return, and patient-related documentation in OneDrive
- Generate and send return labels as needed
- Open, sort, and route incoming mail and correspondence appropriately
- Process, scan, and deposit checks; send daily deposit reports to finance
- Place and restock orders for office, medical, kitchen, and cleaning supplies
- Accurately process assigned invoices and assist with expense tracking
- Maintain and organize critical office documents (e.g., licenses, certifications, compliance materials)
- Assist team members—including clinical staff—with various administrative and clerical tasks
- Send daily operational or financial reports as assigned
- Support office close-down procedures (e.g., setting alarms, turning off lights)
- The ability to multi-task in a fast-paced work environment while using critical thinking to help solve problems is desired to help the department run efficiently.
Requirements:
- High level spreadsheet operation skills with good understanding of several computer packages, including Microsoft Excel and Google Sheets
- Excellent written and verbal communication
- Ability to get the job done thoroughly and on time
- Data entry skills along with a knack for numbers
- Proficiency in MS Office
- High degree of accuracy with excel
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $23