Operations Administrator

Job description:

Tate Computer Systems, Inc. DBA ITONYX is seeking a highly organized and detail-oriented Operations Administrator to support our growing operations team. This role serves as a key coordination point between sales, purchasing, operations, and finance while helping maintain strong internal controls and operational efficiency.

If you thrive in a fast-paced environment, enjoy keeping processes organized, and have strong administrative and purchasing coordination skills, we would love to meet you.

Job Summary

The Operations Administrator is responsible for supporting daily business operations through document management, purchase order coordination, vendor communication, administrative support, and operational tracking. This role plays a critical part in ensuring purchasing workflows are accurate, organized, and compliant with company procedures.

Administrative & Operations Support

• Receive, organize, scan, and route incoming mail, invoices, and vendor correspondence
• Maintain organized digital and physical filing systems
• Provide administrative support to leadership and operations teams
• Coordinate office supply orders and general office operations
• Assist with operational reporting and tracking activities

Purchasing & Vendor Coordination

• Create and manage purchase orders based on approved customer quotes
• Coordinate orders with distributors and approved vendors
• Track open purchase orders and confirm product/service delivery
• Maintain vendor documentation and procurement records
• Identify discrepancies between invoices and purchase orders for finance review

Compliance & Internal Controls

• Ensure all purchases follow approved procurement procedures
• Maintain accurate documentation for operational and financial tracking
• Support proper segregation of duties and financial accountability processes
• Assist with audit readiness and operational documentation

Qualifications

Required

• 2 years of administrative, operations, purchasing, or office coordination experience
• Strong Microsoft Office skills (Word, Excel, Outlook, Teams)
• Excellent organizational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred

• Experience in an IT services, managed services, or technology environment
• Experience with QuickBooks, ConnectWise, or similar systems
• Familiarity with purchasing workflows and vendor management
• Associate’s or Bachelor’s degree in Business Administration or related field

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Experience with office management systems and administrative procedures including data entry and record keeping
• Proven ability to handle multiple responsibilities simultaneously while maintaining attention to detail and accuracy

Join us as an Operations Administrator and be part of a vibrant team dedicated to excellence! Your expertise will help us deliver top-tier support while advancing your career in a lively, supportive environment.

EEO/ADA Statements

Tate Computer Systems (TCS) is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. TCS is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person