🏢 Front Desk Coordinator

Be the First Impression. Keep the Office Organized. Support Our People.

Pay: $25.00 – $30.00 per hour
Position Type: Full-Time, Non-Exempt
Location: In Office (Monday – Friday, 8:00 a.m. – 4:30 p.m.)
Travel: None
Reports To: HR Director

About Tasman

At Tasman Inc, we deliver environmental, construction, and consulting solutions with an unwavering commitment to safety, integrity, and excellence. Our people are at the heart of everything we do, and a well-run office environment plays a critical role in supporting our teams and our mission.

Our work is guided by three core values:

WE ARE OUR PEOPLE

Safety is #1. We ensure every employee makes it home safe every day. We celebrate success and win as a team.

DO THE RIGHT THING

We take care of our people, partners, and the planet. Integrity and accountability guide how we operate.

PURSUE EXCELLENCE

We value initiative, professionalism, and continuous improvement—because details matter.

The Role

The Front Desk Coordinator is the first point of contact for visitors, callers, and employees, providing a welcoming and professional experience. This role manages daily front desk operations, supports internal and external communications, and helps maintain a clean, organized, and efficient office environment.

The ideal candidate is dependable, personable, detail-oriented, and comfortable managing multiple priorities while maintaining professionalism and accuracy.

This role is 100% in-office.

What You’ll Be Doing

Front Desk & Visitor Experience

• Greet and assist visitors, clients, and business partners professionally
• Answer and route phone calls, take accurate messages, and respond to emails promptly
• Serve as a positive and welcoming first impression for the company

Office Operations & Administration

• Receive, sort, and distribute incoming mail, packages, and courier deliveries
• Prepare outgoing shipments as needed
• Maintain a clean, organized front desk and common areas
• Manage office supplies, inventory, and vendor coordination
• Oversee office equipment (printers, copiers, fax machines) and coordinate repairs or service
• Maintain organized records of vendors, service agreements, and office operations

Communications & Office Support

• Create and distribute the company newsletter
• Update office communication TVs/smart boards
• Design and distribute flyers and internal communications
• Coordinate ordering, tracking, and distribution of company business cards
• Prepare conference rooms for meetings, including setup, technology checks, and catering
• Welcome new hires, create office ID badges, and maintain an accurate seating chart
• Support office events and activities, including committee coordination and logistics
• Partner with departments on special administrative projects

What You Bring

Required

• High school diploma or GED
• 2–3 years of experience in an office or administrative environment
• Strong verbal and written communication skills
• Excellent interpersonal and customer service abilities
• Proficiency in Microsoft Office
• Strong phone etiquette and professional demeanor
• Ability to multitask and prioritize without direct supervision
• High attention to detail and reliability
• Punctual with strong attendance history
• Authorization to work in the United States
• Valid driver’s license

Preferred

• Familiarity with CRM, ERP, or similar systems
• Experience supporting internal communications or office events
• Fluent in Spanish

Work Environment

This role operates 100% in-office and includes:

• Prolonged periods of sitting at a desk
• Regular use of computers, phones, and office equipment
• Occasional lifting of materials up to 15 pounds

Schedule

• Full-time
• Monday – Friday, 8:00 a.m. – 4:30 p.m.

Work Authorization

• Must be authorized to work in the United States
• Must possess a valid driver’s license

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match (up to 4%)
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Paid time off (PTO)
• Paid sick time
• Company-sponsored paid holidays
• Tuition reimbursement
• Employee Assistance Program (EAP)

Why Join Tasman?

At Tasman, the Front Desk Coordinator plays a crucial role in supporting our people, culture, and daily operations. You’ll help create a professional, welcoming environment where employees and visitors alike feel supported.

If you enjoy organization, people interaction, and being the hub of office activity—

👉 Apply today and join a company where safety, integrity, and excellence guide everything we do.