What are the responsibilities and job description for the A/P CLAIMS COORDINATOR - County Auditor position at Tarrant County College?
Summary
The Accounts Payable Claims Coordinator will be responsible for assisting with the daily functions of the Auditor’s Office. These duties include invoice processing, account reconciliation, and vendor communication.
Essential Duties And Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the incumbent may be required to bend, hear, keyboard, sit, stand, talk, work alone and with others, and work overtime. Must be able to lift up to 25lbs.
Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.
Do you have a High School Diploma or GED?
Do you have a minimum of four (4) years of business experience?
Do you have a working knowledge of Accounts Payable procedures/processes?
Do you have a professional demeanor and possess excellent communication, interpersonal and organizational skills, along with the ability to work under pressure and meet deadlines?
PREFERRED SKILL (not required): Are you PC literate and proficient with Microsoft Office products, spreadsheet applications and word processing software?
The Accounts Payable Claims Coordinator will be responsible for assisting with the daily functions of the Auditor’s Office. These duties include invoice processing, account reconciliation, and vendor communication.
Essential Duties And Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Reviews invoices to ensure they contain appropriate information to process in a timely manner.
- Reconciles major accounts, which includes detailed spreadsheet preparation.
- Reviews exception reports for potential problems and works closely with vendors, buyers, departments, etc. to seek resolutions.
- Monitors vendor statements to ensure receipt of invoices and timely payments. Resolves any outstanding balances.
- Reviews write-ups from audit and resolves problems in relation to addresses, prices, bids, court orders, quantities, etc.
- Assists in creating procedural documentation for different invoice processes.
- Trains, assists, interacts and communicates with remote entry sites regarding document information, County policies, and use of the Accounts Payable entry system.
- Completes special projects as needed.
- Reviews Purchase Order Status reports for funds that can be unencumbered.
- Reviews Negative Balance Report each month and resolves any problems, which may include writing letters to vendors requesting appropriate refund checks.
- Performs other duties as assigned.
- Excellent professional customer service and communication skills, both verbal and written.
- Ability to work in a fast-paced environment.
- Must be able to stay organized and know how to prioritize the workload.
- Ability to work independently and as part of a team.
- Competency with computers and Microsoft Office 365 Suite.
- Ability to learn and operate basic AP functions in an ERP
- Knowledge of departmental work procedures and processes.
- Effective interpersonal skills.
- High School Diploma or equivalent.
- Four (4) years of business experience. An earned associate or bachelor’s degree may be accepted in lieu of the required experience on a year-for-year basis
- Spreadsheet and/or word processing software experience preferred.
While performing the duties of this position, the incumbent may be required to bend, hear, keyboard, sit, stand, talk, work alone and with others, and work overtime. Must be able to lift up to 25lbs.
Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.
- Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Smith at (817) 884-1227.
Do you have a High School Diploma or GED?
- Yes
- No
Do you have a minimum of four (4) years of business experience?
- Yes
- No
Do you have a working knowledge of Accounts Payable procedures/processes?
- Yes
- No
Do you have a professional demeanor and possess excellent communication, interpersonal and organizational skills, along with the ability to work under pressure and meet deadlines?
- Yes
- No
PREFERRED SKILL (not required): Are you PC literate and proficient with Microsoft Office products, spreadsheet applications and word processing software?
- Yes
- No
- Required Question