What are the responsibilities and job description for the Collision Center Parts Coordinator position at Tamaroff Motors Inc?
Position Summary
The Collision Center Parts Coordinator is responsible for managing all aspects of parts procurement and inventory for collision repair operations. This role ensures the timely ordering, receiving, and distribution of parts to support efficient vehicle repairs while maintaining accurate records, controlling costs, and coordinating closely with technicians, estimators, vendors, and insurance partners.
Key Responsibilities
Order all parts required for collision repair jobs based on repair estimates and supplements
Verify accuracy of parts orders (OEM, aftermarket, recycled) to ensure correct fit and quality
Track parts deliveries and follow up on backorders or delayed shipments
Receive, inspect, and stock incoming parts; verify quantities and condition upon arrival
Label, stage, and organize parts by repair order to support efficient workflow
Communicate parts status updates to estimators, technicians, and management
Process parts returns, credits, and warranties in a timely manner
Maintain accurate parts inventory and documentation in the dealership management system (DMS)
Coordinate with vendors, suppliers, and insurance companies as needed
Ensure compliance with dealership policies, manufacturer standards, and insurance guidelines
Assist in maintaining a clean, organized, and safe parts storage area
Support cycle counts and inventory audits as required
Qualifications
High school diploma or equivalent (required)
Previous experience in automotive parts, collision repair, or dealership operations preferred
Knowledge of OEM and aftermarket collision parts is a plus
Familiarity with dealership management systems (CDK, Reynolds & Reynolds, etc.) preferred
Strong organizational and time-management skills
Ability to multitask in a fast-paced environment
Excellent communication and teamwork skills
Attention to detail and accuracy
Valid driver’s license (if required for parts pickup or delivery)
Physical Requirements
Ability to lift up to 50 lbs
Ability to stand, walk, bend, and reach for extended periods
Work in a shop environment with exposure to noise, dust, and automotive chemicals