What are the responsibilities and job description for the Administrative Assistant position at Talon Hiring Solutions?
Talon Hiring Solutions has a client in the Hoover, AL area that is looking for a Administrative Assistant to join the team. This role serves as the first point of contact for clients, vendors, and project partners, and provides essential administrative and project support.
What you will do:
- Greet and assist clients, visitors, and vendors
- Answer and direct incoming calls
- Create reports and communication
- Answer, screen, and direct incoming phone calls
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain conference room schedules and coordinate meeting logistics
- Provide administrative support including document preparation, filing, scanning, and data entry.
- Assist with preparation of proposals, reports, and engineering documentation as needed
- Maintain office supplies inventory and place orders
- Support travel arrangements and expense reporting for staff
- Ensure front office and common areas remain organized and professional
- Assist with special projects and general office coordination
What you will bring:
- Experience in a front desk, administrative, or customer service role (experience in a construction, architecture, or engineering environment preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to handle confidential and project-sensitive information with discretion
About Talon Hiring Solutions
At Talon Hiring Solutions, we specialize in connecting talented individuals with companies that value their skills and expertise. We are committed to creating opportunities for growth and success for both our clients and candidates