What are the responsibilities and job description for the Personal Assistant position at TalentoHC?
Role Snapshot
TalentoHC is seeking a proactive, highly organized Personal Assistant / Property & Project Coordinator to support a private client with residential properties, renovation projects, and personal initiatives across the U.S. and internationally. This is a hands-on role requiring exceptional follow-through, resourcefulness, and the ability to manage multiple priorities independently.
About the Opportunity
Our client is a retired business executive managing various real estate and personal projects across Miami, Mexico, Colorado, and Barcelona. The immediate priority is coordinating a major residential renovation in Coral Gables, alongside overseeing property maintenance, coordinating vendors, and supporting personal and special projects.
This is not a traditional administrative assistant role. The ideal candidate enjoys variety, anticipates needs, solves problems, and takes ownership of ensuring everything runs smoothly.
Key Responsibilities
- Coordinate residential renovations, working with architects, contractors, designers, and vendors to track timelines, budgets, deliverables, and outstanding items.
- Oversee property maintenance and improvements, ensuring vendors and service providers complete work efficiently and to high standards.
- Support coordination of international properties, communicating with local management teams and tracking operational updates and pending matters.
- Manage personal arrangements, including travel, appointments, reservations, purchases, and occasional events.
- Research vendors, services, and solutions, identifying opportunities for improvements and efficiencies.
- Assist with special projects involving real estate, hospitality, marine activities, and personal interests.
- Maintain organized project trackers, schedules, documentation, and weekly status updates.
- Proactively identify potential issues, follow up on commitments, and ensure projects progress without constant supervision.
Qualifications
- Experience in personal assistance, executive support, property coordination, project coordination, or a similar role.
- Exceptional organizational skills, attention to detail, and follow-through.
- Proactive, resourceful, and independent, with strong problem-solving abilities.
- Excellent communication skills and confidence coordinating multiple vendors and professionals.
- Tech-savvy, with proficiency in digital tools and willingness to leverage AI for efficiency.
- Professional, discreet, and comfortable working in a private residential environment.
- Excellent English required; Spanish strongly preferred.
- Ability to work onsite in Coral Gables with occasional schedule flexibility.
- Experience with residential renovations, luxury properties, or international operations is a plus, not required.
About TalentoHC
TalentoHC is a talent solutions firm specializing in connecting exceptional professionals with organizations and private clients across a variety of industries.
Equal Opportunity Employer
TalentoHC and our clients are equal opportunity employers committed to providing employment opportunities without discrimination based on any legally protected characteristic.