What are the responsibilities and job description for the Personal Assistant position at One Media Society?
Job Summary
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to senior executives and manage daily office operations. This role is vital in ensuring seamless communication, efficient scheduling, and effective project coordination. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive approach to handling confidential information. Join our team and contribute to a productive, well-organized workplace where your skills will make a meaningful impact!
Duties
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software
- Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and handling correspondence with professionalism and accuracy
- Organize events, conferences, and internal meetings, ensuring all logistics are handled efficiently from venue booking to catering arrangements
- Oversee office management tasks such as filing, data entry, managing multi-line phone systems, and maintaining office supplies
- Facilitate internal communication by drafting emails, memos, and other written materials; utilize video conferencing software for virtual meetings
- Handle bookkeeping tasks using QuickBooks or similar accounting software; perform basic bookkeeping and financial record keeping
- Assist with project coordination by tracking deadlines, preparing project documentation, and collaborating with team members across departments
Experience
- Proven experience as a Personal Assistant or Executive Assistant supporting C-suite or senior management in a fast-paced environment
- Demonstrated expertise in office management, administrative support, and event planning with a strong focus on organization and efficiency
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as video conferencing platforms (e.g., Zoom, Teams)
- Experience with QuickBooks or other bookkeeping/accounting software is highly desirable
- Excellent typing skills with high accuracy; strong proofreading and transcription abilities
- Exceptional communication skills with professional phone etiquette and the ability to handle confidential information discreetly
- Prior experience managing executive calendars, business travel arrangements, and coordinating multiple projects simultaneously
Join us to be part of an energetic team dedicated to excellence! Your organizational prowess combined with your technical skills will empower our leadership team to succeed while you grow your career in a vibrant environment that values initiative and collaboration.
Pay: $30.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Retirement plan
Work Location: In person
Salary : $30 - $35