Accounts Receivable Specialist

Accounts Receivable Clerk -      Hours 8:00 a.m. to 4:30 p.m.   Job in Pomona

Essential Job Duties

Ÿ Invoice all open parts, equipment, and service Sales Orders from Customer Service, Sales, and Technical Services

Ÿ Mail, email and/or fax the open invoice to the customer

Ÿ Receive daily checks from the Chief Financial Officer and process the daily bank deposit

Ÿ Apply payments received to the proper open invoice and general ledger account

Ÿ Send monthly Accounts Receivable statements to customers by mail, email, or fax

Ÿ Follow up on all past due invoices by calling, emailing, or faxing the customer including copies of back-up requested by the customer

Ÿ Create various monthly receivable reports for the Chief Financial Officer

Ÿ Establish an effective working relationship with customers, and related vendors

Ÿ Receive and respond to telephone calls, emails, and faxes from customers regarding accounts

Ÿ Process credit card payments from customers

Ÿ Work collaboratively with others and foster cooperative relationships and credibility at all levels of the organization

Other Duties

Ÿ Assist others in the Accounting Department, as needed

Ÿ Respond to all requests for information

Ÿ Organize, file, and maintain Accounts Receivable records

Ÿ Maintain office supplies and order supplies as needed

Ÿ Perform other related duties as assigned

Qualifications

Ÿ High school diploma required, completion of associate degree in accounting desirable

Ÿ Minimum three-years accounting experience required preferably in manufacturing

Ÿ Proficient in Excel and Word; knowledge of Made2Manage (M2M) software a plus

Ÿ Bilingual in Spanish is a must

Ÿ Ability to effectively and accurately use a calculator and type using a keyboard and other business systems

Ÿ Must be able to communicate clearly both orally and in writing

Ÿ Ability to adhere to ethical principles that reflect the highest standards of organizational and individual behavior and comply with all government laws and regulations

Ÿ Possess effective organization and time management skills, be detail oriented, use good judgment, manage competing priorities for multiple projects, and consistently meet all deadlines

Ÿ Ability to work collaboratively with others and foster cooperative relationships and credibility at all levels of the organization

Ÿ Demonstrated ability to follow through, have excellent problem-solving skills and be cost conscious

Personal Qualities

Ÿ Perform work independently and as part of a team

Ÿ Must be organized, reliable, punctual, adaptable and flexible

Ÿ Demonstrate a positive professional demeanor and dress

Ÿ Adhere to all company policies