Billing Coordinator

Billing Coordinator

Key responsibilities

• Weekly recording and verification of hours worked by employees, independent contractors, and LLC subcontractors, ensuring consistency between time reports, work orders, and billing.

• Consolidation of hours and generation of weekly billing, according to the schedule of each client.

• Issuance of invoices in coordination with the operations and accounting areas, ensuring compliance with contractual terms.

• Control of income by customers, verifying payments, credit notes and accounting adjustments.

• Collaboration with accounting and finance for revenue reconciliation and accounts receivable tracking.

• Maintenance of the digital and physical archive of backups (timesheets, invoices, approvals, reports)

Education and experience

• University degree in Accounting, Administration, Finance or related career.

• Minimum experience of 2 to 3 years in:

• Billing control of services by project.

• Use of management systems such as QuickBooks, advanced Excel or equivalent ERP.

• Knowledge of billing processes in multi-client or multi-service environments.

• Experience in technical services, construction or data center companies’ desirable.

Skills and competencies

• Intermediate or advanced management of Microsoft Excel (pivot tables, reconciliations, logical formulas).

• Knowledge of QuickBooks Online.

• Knowledge of invoicing processes, time control and revenue tracking.

• Attention to detail, organization and compliance with deadlines.

• Analytical thinking and control orientation.

• Ability to coordinate between operations, finance, and accounting.

• Discretion and responsibility in the handling of sensitive information.

• Effective communication (oral and written, bilingual English Spanish).

Salary range