What are the responsibilities and job description for the Trust and Estates Legal Secretary position at Talent Acquisition LLC?
Summary
A law firm is seeking an experienced Legal Secretary to support attorneys and paralegals within a Private Clients, Trusts & Estates group. This role involves a mix of administrative, clerical, and client-facing responsibilities in a fast-paced environment.
Key Responsibilities
- Prepare and format correspondence and trust/estate documents
- Support administrative tasks (intake, conflicts, file opening, billing)
- Enter time entries and assist with client billing and invoices
- Maintain and organize physical and electronic files
- Manage calendars, meetings, deadlines, and travel arrangements
- Serve as a client point of contact with strict confidentiality
- Coordinate with internal departments and support daily operations
- Handle calls, messages, and general correspondence
Qualifications
- 5 years of legal secretarial experience (3 supporting billing attorneys)
- Experience in trusts & estates or private client practice preferred
- Proficiency in Microsoft Office and legal software (e.g., iManage, Elite/3E)
- Typing speed of 60 wpm with strong accuracy
- Strong organizational, communication, and multitasking skills
- Team-oriented with flexibility for overtime as needed
- High school diploma required; college degree preferred