Administrative Assistant and Accounting

Takken’s Shoes is a locally owned and operated retail business that has been

serving the Central Coast for 89 years. We are looking for an inspired individual

and qualified individual to manage our back-office and basic accounting functions

at our corporate office in Paso Robles. This position encompasses a diverse set of

administrative, basic accounting, and basic human resource duties essential to

operating a small business. In many ways this position is the “glue” that keeps the

front end of the business focused and on track and is perfect for an individual who

wants to engage meaningfully at all levels of the business. The following list of

duties is provided to illustrate some of the key responsibilities of the position.

KEY AREAS OF RESPONSIBILITY:

This position encompasses duties in general office administration,

accounting, human resource management, and customer service. Below is a list of

typical duties of this position.

• BASIC ORGANIZATION: Maintaining an efficient physical and digital filing

systems for records in accounting, payroll, employee, and accounts

receivable; general back-office organization/upkeep; answering and

returning incoming phone calls, taking messages; email correspondence to

our retail stores, vendors, accounts receivable customers, online customers;

store and office supply orders; general clerical duties.

• TYPICAL RECURRING DAILY DUTIES: Update company banking;

communication/follow up with retail stores, paperwork uploads; updating

cash planning workbooks; recording transactions in Quickbooks; processing

customer refunds; downloading online orders and starting the fulfillment

process; correspondence with online customers; processing online sales and

returns through the point of sale.

• ACCOUNTS PAYABLE MANAGEMENT: Inputting bills into Quickbooks;

reconciling supplier payables; correspondence and communication with

suppliers; reconciling incoming orders with billing; managing inventory

returns for credit.

• ACCOUNTS RECEIVABLE MANAGEMENT: Inputting charge sales into

Quickbooks; preparing billing for charge account customers;

correspondence and follow up with corporate customers; creating vouchers

as needed; processing payments received; accounts receivable aging review

and follow up.

• MONTH END ACCOUNTING: Record various month-end general journal

entries in Quickbooks; create and upload monthly reporting to CPA;

correspondence with CPA; Reconcile bank and credit card accounts;

Reconcile basic ledger accounts.

• SETTING THE TONE: Setting a standard of excellence and creating office

structural elements that will extend to the retail stores while providing

organizational support to the retail locations.

REQUIRED PROFESSIONAL SKILLS.

The individual best suited to this position will have the following

professional skills and/or experience:

• Minimum 2 years experience working with both accounts receivable and accounts payable.
• Minimum of intermediate level skills with Quickbooks, Excel, Word, outlook,
• Microsoft 365 (or similar); comfortable with computers; cloud-based systems.
• Knowledge of accounting, data, and administrative. management practices and procedures.
• Knowledge of clerical practices and procedures.
• Familiarity of human resources management practices and procedures.
• Knowledge of business and management principles.

REQUIRED PERSONAL SKILLS.

The individual best suited to this position will have the following personal skills, traits, beliefs, or goals.

• Long-term minded; team player; respectful; fair; even-tempered.
• Positive, pleasant personality; someone who works well with others and can appreciate being an integral part of the team.
• Honest; loyal; hard working; appreciates others and likes being appreciated.
• Responsible; dependable; trustworthy.
• Organized; disciplined, practical; able to look at the big picture and break down the tasks and see how tasks support the whole.
• Excellent time management skills and ability to multitask and prioritize work for self and others.
• Attention to detail and problem-solving skills; able to provide practical solutions.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.

Position type: Part Time

Schedule: Monday - Friday (8:30 am - 1:00pm)

Compensation type: Hourly

Corporate culture is an important part of our daily work experience. Recruiting

like-minded people who contribute positively and uniquely to our work

environment is one of our top considerations when hiring. Our goal is to always

maintain a workplace that is positive, empowering and promotes personal and

professional skill development. We also believe in balancing serious work with a

little fun. If you have the energy, passion and skills to succeed in this position we

want to meet you! Please send us your resume and we look forward to meeting

you!

Pay: $22.00 - $27.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Paso Robles, CA 93446: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $27