Associate Project Manager

Associate Manager, Label Marketing & Accounting Administration

Location: Miami Beach, FL (Fully Onsite – 404 Washington Avenue)

Duration: 6-month contract, possible extension/conversion

Schedule: M-TH in-office, Fri work from home; 10am - 6pm

Pay rate: $25 - $28/hr

About the Role

Our client is looking for an Associate Manager to support Label Marketing and Accounting operations in a fast-paced entertainment environment. This role will partner closely with Marketing, Finance, and Legal teams to manage budgets, track financial performance, and oversee vendor and project administration.

Job Functions:

• Manage marketing project administration cycle which includes, but not limited to, the following:
• a) Partner with VP of Label Operations of UM Latino to set up, streamline, and manage budgets forartists and projects.
• b) Liaise and partner with Finance team under VP Finance for monthly budget reservations, fund transfers, vendor installation, creating requisitions, facilitating PO approval, rushes, invoice troubleshooting, vendor relations, etc.
• c) Manage Marketing projects by artist, vendor and expense type. Control of assigned budget to each project and allocation of resources within SAP (via POs):
• Review and re-assign resources within the month or quarter, with the label Managing
• Director and SVP Marketing, to each project monitoring the expense within the monthly/quarterly budget assigned
• d) Develop, prepare, and manage Marketing budgets for senior management (Marketing and Finance) with analysis of marketing investments by type of expense, vendor, projects and/or by artist.
• e) Manage project deadlines with Marketing, Finance, Legal, vendors and suppliers by communicating expected deliverables, compliance protocols, and resources
• Manage the vendor payment process (in partnership with Finance/Accounting Team):
• a) Manage compliance approvals in partnership with the Finance and Legal departments.
• b) Manage, streamline, and coordinate vendor set up within SAP/Uniport which includes, but not limited to, obtaining proper documentation and coordinating vendor-uniport set up process.
• c) Manage vendor invoices and backup documentation (invoices, POs, approvals) for payment set up and payment programming within SAP/Uniport.
• d) Record and distribute marketing meeting minutes / organize meetings, music listening sessions.
• e) Manage Marketing and Accounting Ad hoc projects, for example:
• a. Create, develop, and manage all one sheets, timelines, quote sheets, and any other project-related documents.
• b. Facilitate travel for Artists as requested.
• f) Manage and streamline internal processes to better improve marketing and accounting
• Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress
• Monitor progress and make adjustments as needed
• Measure project performance to identify areas for improvement

What We’re Looking For

• 3–5 years of experience in finance, accounting, or project administration
• Strong Project Management and Computer skills: Excel, Uniport/SAP, Monday, Powerpoint.
• Accounting/Financial/Administration experience.
• Extremely organized and process oriented.
• Multitask ability and able to prioritize activities in high speed environment.
• Team work and interpersonal skills; ability to interact with internal and external partners.
• Ability to work under high pressure and speed.
• Must be flexible, able to multi-task and manage time effectively.
• Experience in the Entertainment Business a plus