Administrative Assistant

Position: Fiscal Clerk/Administrative AssistantLocation: Warwick, RI20 HRS/WEEKJob Summary:This position will provide temporary support to the Director, Budget and Financial Planning by performing a range of administrative tasks related to the Budget Office operations. The Budget Office Assistant will work in a fast-paced environment with priorities that change often. This position will assist the Director with gathering data, conducting research, analyzing data and reporting findings on various financial items.Duties And Responsibilities:·       Complete project as assigned including, but not limited to:·       Extract, download, and manage large data sets from FAST and Banner financial systems across multiple divisions.·       Clean, organize, and structure data in Excel to support divisional and consolidated operating and personnel budget development.·       Build and distribute standardized Excel budget templates for divisions to complete annual budget requests.·       Analyze personnel budgets, including full-time and part-time positions and benefits calculations.·       Upload and maintain budget files, templates, and documentation in SharePoint.·       Compile and consolidate divisional submissions for personnel and operating budget data in multiple·       organized formats for internal review, upload, and ultimately state reporting·       Process and pay invoices accurately and in a timely manner.·       Identify data inconsistencies or issues and work with divisions to resolve them.·       Perform ad-hoc financial analysis, reporting, and other responsibilities as needed.MINIMUM REQUIREMENTS:·       Associates or Higher Degree preferred; High School diploma required.·       Minimum of two years’ experience in an office environment, with emphasis on financial tasks.·       Basic accounting knowledge.·       Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, SUMIFS, nested formulas, power·       query/pivot, conditional formatting, etc.).·       Strong ability to work with large data sets and maintain data integrity.·       Experience working with ERP financial systems.·       Ability to interpret both operating and personnel budgets·       Comfortable navigating SharePoint or alternative file sharing system for file management and collaboration.·       Strong analytical skills with the ability to summarize and present financial information clearly.·       High attention to detail, accuracy, and organization·       Ability to manage deadlines, prioritize tasks, and work collaboratively

Salary : $18 - $19