What are the responsibilities and job description for the Documentation Control Specialist position at System One?
Job Title: Documentation Control Specialist
Location: Batavia, OH
Type: Direct Hire
Compensation: Starting salary range will be $50k to $77k based upon experience; $500 hiring/retention bonus
Contractor Work Model: Onsite
Hours: M-Th 6:30am – 4:15pm, Fri 8:00am – 12:00pm
Summary:
This role is responsible for coordinating and maintaining documentation processes, including document control, product data management, and ensuring compliance with company and industry quality and manufacturing standards.
Responsibilities/ Principal Duties:
• Control internal and external product documentation, including BOM’s, Gerber Files, Assembly Drawings, Work Instructions, and Test Instructions.
• Create and maintain product- and revision-specific documentation for all manufacturing processes using data integration software, ensuring accuracy and data integrity. Responsibilities include assigning internal component numbers, drafting assembly drawings for manufacturing, and generating machine programming data from CAD files.
• Coordinate and implement Engineering Change Notices (ECN) and Document Change processes.
• Collaborate with engineering, quality, manufacturing, and program management teams to ensure documentation remains accurate, up to date, and compliant with industry, company, and customer requirements.
• Organize new product kickoff meetings with process engineering, manufacturing leadership, and program management to review overall manufacturing processes.
• Prioritize workload and manage product documentation releases to align with production build schedules.
• Ensure compliance with applicable industry standards (IPC, ISO, etc.) and customer-specific documentation requirements.
• Support internal and external audits by preparing and providing required documentation.
• Contribute to the implementation and ongoing improvement of document control processes and systems.
• Provide training and guidance on documentation practices as needed.
Interpersonal Skills:
• Excellent attention to detail, time management, and communication skills.
• Effectively analyzes complex issues, gathers relevant data, and makes sound decisions.
• Ability to work independently, prioritize, multi-task, and adapt to changes in timelines.
• Leverages available resources to achieve critical objectives.
• Demonstrates leadership, integrity, and strong personal standards.
• Collaborates effectively with colleagues, contributing to a positive team environment and supporting shared goals.
Qualifications:
• Understanding of Circuit Board design including reading component values, polarity, etc.
• Working knowledge of ISO 9001, IPC, RoHS, and other industry-specific compliance standards.
• Strong knowledge of ERP systems (SAP Business One preferred).
• Familiar with CAD file management and assembly drawing software, including AutoCAD, GC Prevue, and similar tools, to support accurate design documentation and workflow.
• Experience working with data integration software (Aegis Factory Logix preferred)
• Proficiency in Microsoft Office Suite, especially Excel.
Education: Associates degree in Electronics, Engineering, Manufacturing, or a related technical field is preferred; equivalent work experience may also be considered.
Experience: Five years of experience in a documentation or product data role within a manufacturing environment is preferred.
Physical / Cognitive Requirements: All work is performed in a manufacturing/office environment.
Waiver: An applicant may fill this position without meeting all qualifications with review and approval of the Owners Group.
System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
#M2
#LI-DH1
#DI-DH1
Ref: #860-IT Cincinnati
Location: Batavia, OH
Type: Direct Hire
Compensation: Starting salary range will be $50k to $77k based upon experience; $500 hiring/retention bonus
Contractor Work Model: Onsite
Hours: M-Th 6:30am – 4:15pm, Fri 8:00am – 12:00pm
Summary:
This role is responsible for coordinating and maintaining documentation processes, including document control, product data management, and ensuring compliance with company and industry quality and manufacturing standards.
Responsibilities/ Principal Duties:
• Control internal and external product documentation, including BOM’s, Gerber Files, Assembly Drawings, Work Instructions, and Test Instructions.
• Create and maintain product- and revision-specific documentation for all manufacturing processes using data integration software, ensuring accuracy and data integrity. Responsibilities include assigning internal component numbers, drafting assembly drawings for manufacturing, and generating machine programming data from CAD files.
• Coordinate and implement Engineering Change Notices (ECN) and Document Change processes.
• Collaborate with engineering, quality, manufacturing, and program management teams to ensure documentation remains accurate, up to date, and compliant with industry, company, and customer requirements.
• Organize new product kickoff meetings with process engineering, manufacturing leadership, and program management to review overall manufacturing processes.
• Prioritize workload and manage product documentation releases to align with production build schedules.
• Ensure compliance with applicable industry standards (IPC, ISO, etc.) and customer-specific documentation requirements.
• Support internal and external audits by preparing and providing required documentation.
• Contribute to the implementation and ongoing improvement of document control processes and systems.
• Provide training and guidance on documentation practices as needed.
Interpersonal Skills:
• Excellent attention to detail, time management, and communication skills.
• Effectively analyzes complex issues, gathers relevant data, and makes sound decisions.
• Ability to work independently, prioritize, multi-task, and adapt to changes in timelines.
• Leverages available resources to achieve critical objectives.
• Demonstrates leadership, integrity, and strong personal standards.
• Collaborates effectively with colleagues, contributing to a positive team environment and supporting shared goals.
Qualifications:
• Understanding of Circuit Board design including reading component values, polarity, etc.
• Working knowledge of ISO 9001, IPC, RoHS, and other industry-specific compliance standards.
• Strong knowledge of ERP systems (SAP Business One preferred).
• Familiar with CAD file management and assembly drawing software, including AutoCAD, GC Prevue, and similar tools, to support accurate design documentation and workflow.
• Experience working with data integration software (Aegis Factory Logix preferred)
• Proficiency in Microsoft Office Suite, especially Excel.
Education: Associates degree in Electronics, Engineering, Manufacturing, or a related technical field is preferred; equivalent work experience may also be considered.
Experience: Five years of experience in a documentation or product data role within a manufacturing environment is preferred.
Physical / Cognitive Requirements: All work is performed in a manufacturing/office environment.
Waiver: An applicant may fill this position without meeting all qualifications with review and approval of the Owners Group.
System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
#M2
#LI-DH1
#DI-DH1
Ref: #860-IT Cincinnati
Salary : $50,000 - $77,000
