Construction Administrative Assistant

Job Title:Contract Administrative Coordinator (Utilities / Construction Support)Location:Pittsburgh, PA area(Position will be based onsite in a work/construction trailer located at a utility-allocated yard. Exact location to be confirmed.)Employment Type:Contract (Open-ended)Initial commitment of 6–8 months, with strong potential for extension based on project workload and new business awards.Pay Rate:$25–$35 per hour, commensurate with experienceWork Schedule:Monday–Friday, 40–50 hours per weekOccasional Saturday work may be required based on field activityCandidates must be comfortable with a construction/utility worksite environment Position OverviewWe are seeking a mid- to senior-level Administrative Coordinator to support utility construction operations for a Charlestown, WV–based contractor operating in the Pittsburgh region. This role is critical to maintaining accurate documentation, ensuring timely information flow, and supporting both field crews and client-facing requirements.This is not a junior administrative role. The ideal candidate is organized, detail-oriented, professional, and comfortable working in a fast-paced, blue-collar utility and construction environment. Day-to-day interaction with field crews (“pole guys”), supervisors, and project systems is a core part of the role. Key ResponsibilitiesProvide daily administrative support for utility construction operationsAccurately file, track, and manage project documentationUpload, organize, and maintain files within Microsoft SharePoint and other document management systemsEnsure documents meet internal and client standards and compliance requirementsCoordinate and communicate with field crews regarding paperwork, job documentation, and updatesSupport supervisors and project staff with reporting, data entry, and document preparationMaintain professionalism and confidentiality when handling sensitive project informationAssist with general office administration within a construction trailer environment Required Qualifications5 years of administrative experience, preferably in construction, utilities, engineering, or field-based operationsStrong working knowledge of Microsoft Office Suite (Outlook, Excel, Word, SharePoint)Proven experience managing and uploading documents in SharePoint or similar systemsHigh attention to detail and strong organizational skillsComfortable working onsite in a construction/yard trailer environmentAbility to communicate effectively with both office staff and field crewsReliable, self-directed, and capable of managing workload independently Preferred QualificationsPrior experience supporting utility or infrastructure contractorsFamiliarity with field documentation, work orders, or compliance-driven projectsExperience working extended or variable hours tied to construction schedules Work Environment & ExpectationsThis role is based onsite and embedded with operations. Candidates should expect a hands-on, blue-collar utility construction environment, not a traditional corporate office. Success in this role requires flexibility, professionalism, and the ability to work closely with field personnel to keep projects running smoothly.

Salary : $25 - $35