What are the responsibilities and job description for the Accounts Receivable Specialist position at Synectics?
We are seeking an experienced Accounting / Accounts Receivable (A/R) Specialist to join a law firm in Fort Worth, Texas. The ideal candidate will have 3-5 years of hands-on billing experience in a law firm environment, with expertise in payment processing, account reconciliation, collections, and A/R reporting. Experience with SurePoint LMS Billing and Time Software and knowledge of UTBMS litigation and activity codes are preferred.
Responsibilities
Process daily client payments, credit card transactions, refunds, credits, and account adjustments accurately.
Prepare weekly manual deposits, record bank deposits, and maintain complete supporting documentation.
Research and resolve payment discrepancies, account variances, and client/matter invoice inquiries.
Monitor accounts receivable balances, payment plans, and delinquent accounts to ensure timely collections.
Contact clients with balances 60 days or more past due to discuss outstanding payments and arrange resolutions.
Communicate with billing attorneys and clients regarding outstanding balances, payment status, and collection efforts.
Maintain accurate documentation of collection activities, payment arrangements, and account adjustments.
Prepare monthly A/R aging reports, past-due notices, and other accounting and financial reports.
Assist with write-offs, special projects, and other accounting-related tasks as needed.
Maintain confidentiality in all client and firm matters while collaborating with attorneys and internal teams.
Qualifications
3-5 years of law firm billing experience, with at least 3 years of accounts receivable experience.
Experience with payment processing, collections, account reconciliation, and A/R management.
Familiarity with UTBMS litigation and activity codes.
Experience with SurePoint LMS Billing and Time Software.
Advanced computer skills, particularly in Microsoft Excel, Word, Outlook, and billing software.
Strong understanding of collections, payment plans, and write-offs.
Excellent attention to detail, problem-solving, and organizational skills.
Strong written and verbal communication skills.
Ability to manage multiple projects, meet deadlines, take initiative, and work effectively within a team.
A degree in Business, Accounting, or Finance is preferred but not required.
Salary : $70,000