Project Coordinator / Program Operations Specialist

Job Description

• This individual will manage a portfolio of compliance initiatives, ensuring that procurement activities align with both internal policies and external regulatory demands.
• The ideal candidate is a highly organized professional who can translate complex data into actionable compliance insights.
• Strategy Management & Reporting
• Manage and monitor specific procurement strategies to ensure adherence to compliance milestones and risk mitigation protocols.
• Develop and maintain comprehensive reporting dashboards that track the performance and compliance health of strategic sourcing initiatives.
• Conduct regular audits of procurement activities to ensure alignment with established category strategies and U.S. Federal requirements.
• Deliver status updates and strategic insights regarding project lifecycles to the Procurement Compliance Leader.
• Data Analytics & Integrity
• Own and maintain data integrity across internal and external procurement databases.
• Utilize data analytics tools to monitor supplier performance and identify potential compliance bottlenecks or risks.
• Stakeholder Engagement
• Establish credibility and lead project-specific conversations across Engineering, Legal, Finance, and Supply Chain.
• Communicate project status, risks, and data-driven insights to leadership and relevant stakeholders.
• Proactively identify, escalate, and/or drive closure of issues and risks
• Identify deliverables for assigned projects
• Ownership and accountability of the project
• Develop and maintain project timelines for:
• Legal document status
• Application progress
• Project milestones
• Issues and risks
• Document outputs from weekly team meetings and distribute updates.
• The Project Coordinator functions as the single point of contact for one or more projects, ensuring seamless coordination, communication, and execution of all project‑related activities.
• This role is responsible for early‑stage involvement, interval planning, key deliverables, project support services, and driving on‑time delivery of all milestones.
• The role requires strong analytical ability, cross‑functional collaboration, and a proactive approach to identifying efficiency improvements and resolving risks or gaps.
• Project Coordination & Execution
• Serve as the primary interface for assigned projects.
• Engage upfront on project intervals, deliverables, and support requirements.
• Ensure execution of all key milestones to support on‑time project delivery.
• Process Improvement
• Identify opportunities for enhanced efficiency and best‑practice application.
• Provide recommendations that support program development and execution.
• Communicate and interface with all organizational levels, including senior leadership.
• Lead weekly team meetings with project stakeholders; drive next steps and action ownership.
• Prepare and deliver weekly program summaries, including status updates and resolution plans.
• Issue, Risk & Gap Management
• Proactively identify, escalate, and/or drive closure of issues and risks.
• Maintain visibility into project gaps and develop mitigation plans.
• Data Integrity & Analytics
• Maintain accurate data across internal and external procurement databases.
• Use data analytics tools to monitor supplier performance and identify compliance risks or bottlenecks.
• Work Schedule Mon-Fri | 8 AM - 5 PM
  

Qualifications

• Required Degree in Business Administration (BBA), Project Management, or a related field
• PMP (Project Management Professional): For experienced project managers - is a plus
• CAPM (Certified Associate in Project Management): For entry‑level project managers - is a plus
• In-depth experience in international trade and global regulatory landscapes.
• Proven ability to manage complex projects and cross-functional teams.
• Expertise in data visualization and advanced analytical modeling.
• Excellent written and verbal communication skills.
• 4-7 years of procurement experience (covering both direct and indirect spend).
• Strong analytical background with proficiency in data management tools.
• General Procurement and Supply Chain experience required
• Experience working on federal contracts; familiarity with federal contract regulations is a strong plus.
• Google Suite: Google Sheets, Google Docs, and Google Slides
• Microsoft Suite: Excel, Word, PowerPoint, and Outlook
• Tableau: Hands‑on experience creating dashboards, reports, and data visualizations
• In‑depth experience with international trade and global regulatory environments.
• Demonstrated ability to manage complex projects and cross‑functional teams.
• Expertise in data visualization and advanced analytical modeling.
• Excellent written and verbal communication skills.
• Nice to have skills:
• Coupa
• MTCM
• Agile
• ERP systems
• Oracle ERP systems
  

Benefits

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.