Construction Project Accountant

Job Purpose

Ensures timely and accurate processing of customer billings and job maintenance. Assists Project Managers with budgets and job cost accuracy.

Essential Duties & Responsibilities

• Read and understand contracts, especially regarding billing details and subcontractor terms.
• Coordinate job specific sales tax exemptions by filing for exemption in company's name and communicating to the appropriate internal departments.
• Calculate, prepare, and record customer monthly billings according to customer contract including all required forms and documentation within deadlines (including Davis-Bacon Certified Payroll).
• Review and process subcontractor invoices and payments.
• Maintain subcontractor certificate of insurance records.
• Prepare and submit release of liens for customers and vendors.
• Respond to inquiries from customers and subcontractors regarding accounts receivable.
• Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service-related to billing.
• Coordinate and facilitate contract change order budget adjustments with accompanying cost breakdowns for input into software.
• Perform job maintenance to include:
• Setup new jobs.
• Uploading job budgets.
• Enter contract values and change orders.
• Close out jobs, including all needed steps.
• Detailed review and analysis of job cost sub-ledger to identify and resolve variances.
• Maintain accurate and complete electronic job folders through timely filing of invoices, check copies, lien waivers, insurance certificates, and fully executed contracts.
• Prepare weekly job cost reports for superintendents and project managers.
• Validate daily timesheet and expense entries made by superintendents are accurately charged to projects.
• Maintain state and local licenses, certifications, and tax accounts for projects.
• Drive improvement in existing business processes.
• Other duties as assigned.
  

Minimum Qualifications

• HS diploma. AA preferred.
• 10 years of experience in billing, preferably in the Construction Industry.
• Proficient in Microsoft Word and Excel.
  
  

Preferred Qualifications

• Deltek Costpoint experience.
• Construction billing experience.
  
  

Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, scanners, etc. Extended hours may be required to meet deadlines.