What are the responsibilities and job description for the Administrative Assistant position at Synectics Inc.?
Description
- This person will be responsible for managing the daily intake and coordination of study participants at the ACPRU.
- This role supports study teams by maintaining accurate clinic schedules, coordinating participant communications, preparing required documentation, and ensuring participant identification and visit-readiness procedures are completed accurately and efficiently.
- Responsible for the daily intake of study participants arriving at the ACPRU.
- Confirm participant identity and apply participant identifiers before participants enter the laboratory.
- Prints participant wristbands after identity confirmation.
- Notifies study teams of participant arrivals and visit type.
- Updates clinic schedules with accurate daily participant counts.
- Follows up with prospective participants to confirm their estimated time of arrival, when participants are running late to their appointment.
- Monitors daily telephone calls and messages related to outpatient visits.
- Collects, organizes, and uploads essential screening documents to esource.
- Prepares participant charts and supporting materials for upcoming visits.
- Sends appointment reminders to prospective participants.
- Maintains accurate and timely participant records in accordance with study procedures and applicable requirements.
- Communicate effectively with prospective participants, study teams, and clinic staff to support smooth daily operations.
- Admin assistant with experience in clinical setting/doctor office.
- Comfortable processing large volume of people at a time
- Ability to de-escalate situations
- Attention to detail
- Computer skills (Microsoft)
- Medical record data entry experience
- Able to start early in the AMs (ideally around 6:30 to prepare for daily activities)
- Able to work M-F (onsite work)
Salary : $21 - $25