Construction Operations Administrator

Department: Construction 

FLSA Classification: Full-Time/Exempt 

EEO Classification: Administrative Support Workers 

Reports To: Josh Richardson

Last Modified: 1/09/2026 

Job Summary:

The Construction Operations Administrator provides high-level administrative and operational support to the Construction leadership team. This role exercises independent judgment, discretion, and decision-making in coordinating construction operations, managing sensitive communications, overseeing administrative workflows, and supporting cross-functional initiatives. The position serves as a key liaison between internal teams, contractors, and vendors, and regularly handles confidential information requiring professionalism, tact, and sound judgment.

Essential Duties & Responsibilities:

• Serve as the primary administrative and operational support for Construction leadership, independently prioritizing tasks and managing competing deadlines.


• Evaluate, screen, and manage communications (phone, email, Slack) on behalf of the administrative lead, determining appropriate responses and escalation when needed.


• Coordinate construction operations workflows, including scheduling, calendars, meetings, and project-related administrative timelines.


• Prepare, review, and distribute confidential reports, summaries, correspondence, and operational documentation.


• Coordinate contractor and vendor communications, ensuring accurate information flow and timely follow-up.


• Plan and facilitate team meetings, leadership meetings, and construction-related events, including agenda development and follow-up actions.


• Analyze administrative and operational needs and proactively recommend process improvements to enhance efficiency.


• Maintain oversight of electronic and physical records in compliance with company standards and confidentiality requirements.


• Manage travel planning and logistics for construction leadership and staff.


• Attend meetings as a representative of the Construction administrative function and provide summaries or recommendations as appropriate.


• Act as a trusted administrative partner, demonstrating independent judgment, discretion, and professionalism in all interactions.


• Perform other duties as assigned that support construction operations and leadership objectives.

 Job Qualifications:

• Associate or Bachelor’s degree in Business Administration, Construction Management, or a related field preferred.


• 3 years of administrative or operations support experience, preferably supporting leadership or construction/operations teams.


• Experience handling confidential information and exercising independent judgment.

Skills:

• Advanced proficiency in Microsoft and Google applications.


• Strong organizational, prioritization, and time-management skills.


• Demonstrated ability to work independently and make decisions with minimal supervision.


• High level of professionalism and discretion.


• Strong written and verbal communication skills.


• Analytical and problem-solving abilities.


• Ability to anticipate leadership needs and proactively address issues.


• Ability to function effectively in a fast-paced, deadline-driven environment.

 Physical Demands:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee frequently is required to stand, walk, and sit; climb, balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision depth perception, and ability to focus.

The conditions listed are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by managers as deemed appropriate.

Equal Opportunity Employer/Veterans/Disabled