What are the responsibilities and job description for the Administrative Assistant position at Swyft Fiber?
Job Title: Administrative Assistant - Warehouse
FLSA Classification: Full-Time/Non-Exempt
Job Summary:
The Warehouse Administrative Assistant provides essential administrative and data-entry support to ensure accurate, organized, and up-to-date warehouse records. The primary responsibility of this role is data entry, including processing equipment transfer forms, scanning documents, and maintaining digital and physical filing systems. This position also supports warehouse operations by maintaining accurate inventory documentation, assisting with communication, coordinating office activities, and performing general administrative tasks to ensure smooth and efficient daily warehouse functions.
Essential Duties & Responsibilities:
Enter equipment transfers and material pickup information into GP to ensure real-time inventory accuracy (including cycle counting).
Scan equipment transfer forms, packing slips, and related warehouse documents.
Upload scanned documents into the appropriate digital folders and maintain organized filing systems.
Maintain written and electronic records, ensuring accuracy and completeness.
Perform clerical tasks including photocopying, scanning, faxing, mailing, and handling incoming/outgoing warehouse documentation.
Open, sort, and distribute incoming mail, packages, and internal warehouse paperwork.
Answer, screen, and route phone calls professionally.
Take notes and communicate updates through phone, email, Slack, or other company communication tools.
Prepare basic correspondence, spreadsheets, reports, and other business documents as needed.
Assist management by responding to information requests and providing updated data or reports.
Provide internal support to warehouse staff regarding company forms, procedures, and administrative processes.
Perform other administrative duties as assigned.
Job Qualifications:
High School Diploma or equivalent required.
2 years related experience preferred.
Individuals must have a valid driver's license and clean driving record meeting the company and insurance policy conditions.
Skills:
Excellent verbal and written communication.
Planning and organizational skills.
Ability to prioritize tasks.
Strong problem-solving skills.
Ability to work both independently and within a group.
Service orientation.
Critical thinking.
Active listening.
Computer skills and knowledge of relevant software.
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
Knowledge of principles and practices of basic office management.
Physical Demands:
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee frequently is required to stand, walk, and sit; climb, balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision depth perception, and ability to focus.
The conditions listed are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by managers as deemed appropriate.
Equal Opportunity Employer/Veterans/Disabled