What are the responsibilities and job description for the Part time Administrative Assistant position at Swoon?
We are hiring a Part-Time Administrative Assistant to support a fast-paced AI & Data team within a global organization. This is a great opportunity for someone looking for consistent weekday hours in a collaborative, international environment without a full 8-hour workday.
Role Details:
- Contract: 6 months with potential for extension or conversion
- Schedule: 5 days/week, 6 hours per day
- Location: Hybrid in Bellevue, WA
- Pay: $30–35/hour
What You’ll Be Doing:
- Manage executive calendars, including scheduling across multiple time zones
- Coordinate team meetings and support occasional in-person or virtual events
- Partner with administrative teams across the U.S. and internationally
- Communicate with both internal and external stakeholders
- Provide meeting support including logistics, note-taking, and summaries
- Assist with general administrative tasks such as document preparation, data entry, and drafting emails
- Serve as a key point of coordination between leadership and administrative teams
What We’re Looking For:
- Strong organizational and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Experience supporting executives or teams with calendar management and coordination
- Comfortable working across time zones and with global teams
- Japanese language skills are a plus, but not required
Salary : $30 - $35