What are the responsibilities and job description for the Leasing Coordinator position at SustainableHR?
Leasing Administrator (Leasing Coordinator)
Place: Palatine, IL
Full-Time
Overview
We’re looking for a Leasing Administrator who brings the same energy to their work as they do to their goals. Someone upbeat, resourceful, comfortable working independently, and willing to take initiative in support of leasing and occupancy efforts. This role will partner closely with property management and leasing teams to keep processes organized and proactive, while helping promote available homes through digital and local outreach.
If you’re someone who sees the work in front of you and starts moving before being asked — this is the kind of role you’ll thrive in.
What You'll Do
Handle leasing paperwork, applications, approvals, and resident move-in files
Support leasing staff with scheduling tours, fielding questions, and administrative coordination
Respond to prospects and residents through email and phone (experience with Microsoft Outlook helps)
Post and refresh unit marketing on property platforms such as Entrata or Yardi Voyager
Assist with marketing outreach through social channels like Facebook
Maintain leasing records, waitlists, renewal notices, and compliance deadlines
Review lease files for accuracy and fair housing alignment
Coordinate vendor or contractor access for unit tours or turnover support
Keep occupancy data organized and report leasing progress to leadership
Help identify ways to increase tour traffic and community visibility
Support property marketing and promotional campaigns
Who You Are
Positive and people-focused
Independent and action-oriented
Comfortable juggling timelines and staying organized
Not someone who waits for direction to get started
Able to communicate clearly without overthinking it
Willing to take ownership of coordination and outreach
Enjoys marketing, events, or creative campaigns
What You’ll Gain
A role where initiative is noticed
The ability to partner on leasing ideas and community outreach
A small community feel with leadership support
Room to contribute to marketing and occupancy momentum
Basic Requirements
1 year in leasing support, coordination, or property administration
Marketing or outreach experience is helpful
Experience with leasing platforms like Yardi or Entrata is a plus
Onsite role