Administrative Assistant

Summary

Superior Fresh is a leading aquaculture company specializing in raising premium Atlantic salmon in land-based facilities. Our Albany, IN location spans 135,000 sq. ft. of enclosed fish production space, utilizing Recirculating Aquaculture Systems to raise salmon from egg to harvest. At Superior Fresh, we provide the freshest product available year-round, using highly efficient and sustainable production methods.

The Administrative Assistant performs various administrative, accounting, human resources and customer service tasks to assist with the smooth operation of the organization. This role will serve as the receptionist to our offices, greet customers, support office operations and business event planning.

Primary Job Functions

• Perform general office administration and clerical tasks, including data entry, electronic document organization, greeting visitors and directing phone calls and email correspondence.
• Perform basic accounting data entry and processing including expense reporting, credit card reconciliations, accounts payables/receivables and customer invoicing.
• Assist in the procurement process by creating purchase orders, placing orders, obtaining quotes, and tracking shipments.
• Ensure office supplies are inventoried and ordered.
• Coordinate internal mail and package delivery process.
• Create basic charts and graphs in Excel for business related measurements.
• Schedule and coordinate meetings, interviews and customer visits.
• Support on-site visitors by preparing and organizing conference rooms, refreshments, meals and ensuring facility cleanliness.

Secondary Job Functions

This section describes the secondary responsibilities that this job performs.

1. Maintain reliable attendance.

2. Actively participate in meetings, training and education. Assist with training other employees and providing backup.

3. Complete other assignments and special projects as requested.

Job Qualifications

Education:

High School Diploma

Experience:

• 3-5 years of general office, purchasing and accounting administration
• Proficiency in Microsoft Office Suite
• 10 key proficient

Licenses or Certifications

Driver’s license

Knowledge, Skills & Abilities

· Microsoft Office proficiency.

· Excellent oral and written communication skills.

· Excellent interpersonal skills.

· Management of confidential information and documents.

· Employee file management.

· Basic accounting principles.

· Keyboarding 60 words per minute minimum.

· Effective time management and organizational skills.

· Work independently as well as in a team environment.

· Analytical and problem-solving skills.

· Maintain confidentiality.

· Handle multiple projects simultaneously within established time constraints.

· Perform under strong demands in a fast-paced environment.

· Set priorities and work with minimal direction and supervision.

· Display empathy, understanding, and patience with employees and external customers.

· Respond professionally in situations with difficult issues or inquiries.

Physical Requirements

Seeing: Must have close vision, distance vision, peripheral vision, depth

perception, and ability to adjust focus.

Communication: Must be able to effectively communicate with coworkers in

order to perform the requirements of the position.

Sitting: Will remain in a seated position at a desk for prolonged periods.

Fingering/Grasping/Feeling: Must be able to perform repetitive tasks with

both hands to include keyboarding, handwriting and office equipment

Standing/Walking: Must be able to move about from one area of the

workplace to another.

Climbing/Stooping/Bending/Kneeling/Reaching: Will bend, twist, squat,

stoop, kneel, crouch, and reach at or above shoulder level.

Lifting: Must be able to lift and carry objects up to 50 lbs.

Pulling/Pushing: Will transport loads of up to 50 lbs.

Work Environment: General office and shop conditions where there are

many individuals working in a shared space.

Schedule Expectations

1. May include occasional evenings and weekends

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $18