Senior Administrative Specialist - Division of Cardiology

The Department of Medicine is seeking a highly organized and proactive Senior Administrative Specialist to provide comprehensive administrative support to the Division Chief of Cardiology and division faculty. This role requires a high degree of professionalism as well as the ability to manage multiple priorities in a fast-paced academic medical environment.

Primary Responsibilities:

• Manage and coordinate calendars, including scheduling meetings, conference calls, and appointments for the Division Chief and faculty.
• Organize and oversee Cardiology Grand Rounds and other divisional lectures/events.
• Arrange travel and accommodations for faculty and visiting lecturers.
• Screen and prioritize mail, email, and telephone communications; respond or redirect as appropriate.
• Edit and proofread a variety of documents, including reports, correspondence, and presentations.
• Prepare and process expense reimbursements, credentialing applications, and medical staff documentation.
• Maintain accurate and well-organized electronic and paper filing systems.
• Coordinate and maintain the division's on-call schedule.
• Serve as a liaison between the division and key departments within the hospital and with community partners.
• Support the preparation of grant applications, progress reports, and other administrative documents.
• Coordinate recruitment and onboarding activities for new faculty.
• Assist with administrative aspects of the facultys educational and clinical responsibilities.
• Provide cross-coverage for other divisional administrative staff as needed.
• Perform other duties as assigned to support the goals of the Division and Department

Associate's degree and a minimum of 5 years of administrative experience, preferably in an academic or healthcare setting.

• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Exceptional organizational and time-management skills with the ability to prioritize and multitask effectively.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Excellent interpersonal skills and the ability to work both independently and collaboratively.

Will consider equivalent combination of education and experience.

Monday - Friday Daytime Hours

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays

G5: $20.48 - $34.22

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.