Secretary - Provisional (Academic Advising Department)

This appointment is provisional pending the satisfactory completion of the Civil Service

testing requirement.

Responsibilities Include But Are Not Limited To

Serve as the primary point of contact for students, visitors, faculty, staff, and

external stakeholders, providing professional and responsive customer service.

Manage departmental communications, including answering and routing

telephone calls, responding to inquiries, and ensuring timely follow-up as

appropriate.

Coordinate appointment scheduling for Academic Advisors and New Student

Group advising sessions.

Facilitate the flow of information within the department and serve as a liaison

among students, faculty, staff, administrators, and external constituents.

Support departmental operations through the procurement of office supplies,

equipment, and other resources in accordance with institutional purchasing

procedures.

Provide administrative support for departmental budget management, including

tracking expenditures and assisting with purchasing and financial documentation.

Process and maintain records related to professional memberships, conference

registrations, travel requests, reimbursements, and other departmental business

activities.

Attend departmental meetings, prepare and distribute agendas and meeting

materials as needed, and record, transcribe, and disseminate meeting minutes.

Support the implementation and coordination of departmental initiatives, projects,

and special events.

Maintain departmental records, files, and documentation in accordance with

institutional policies and procedures.

Collaborate with the Associate Vice President and Dean of Learning and Student

Success and Chair of Academic Advising to support departmental goals and

ensure efficient office operations.

Perform other duties and responsibilities as assigned by the Associate Vice

President and Dean of Learning and Student Success and Chair of Academic

Advising.

2

Requirements

• Graduation from a regionally accredited or New York State registered college or
  
  

university with an Associate's degree in office technologies, office administration or

administrative assistant or closely related field and two (2) years of typing and clerical

experience in an office setting which included the use of computer applications to

maintain records and produce correspondence; OR

• Four (4) years of typing and clerical experience in an office setting which included
  
  

the use of computer applications to maintain records and produce correspondence; OR

• An equivalent combination of training and experience as defined by the limits of A)
  
  

and B) above.

Visa sponsorship is not available for this position. Applicants must be authorized to work

in the United States without current or future sponsorship from the employer.

Additional Information

Appointment will be provisional pending satisfactory completion of the

competitive Civil Service testing requirement.

The hourly rate for this position is $22.44.

Offers of employment will be conditional based upon the results of a satisfactory,

required pre-employment Standard Background Check.

Affirmative Action/Equal Opportunity Employer.

Application Instructions

For full consideration, application materials must be received no later than

Friday, July 24, 2026.

SUNY Broome will continue to accept applications until the position is filled.

Please submit a letter of interest, resume, and the name, address, and phone number

Of Three (3) References To

URL: http://sunybroome.interviewexchange.com/candapply.jsp?JOBID=201941