Accounts Receivable Administrator

Accounts Receivable Administrator

Location: Dobbs Ferry, NY (In-person, Monday–Friday)

Compensation: $40/hour

We are seeking a highly organized and detail-oriented Accounts Receivable Administrator to support our financial operations and administrative processes within a growing medical device company. This role focuses on accurately applying payments in QuickBooks Desktop, maintaining A/R records, and managing onboarding and documentation for new employees, contractors, and customers.

This is an excellent opportunity for someone who enjoys working with numbers, systems, and people—keeping financial operations running smoothly while supporting broader administrative needs.

Key Responsibilities

Accounts Receivable (Primary Responsibility)

• Apply customer payments to open invoices accurately and promptly in QuickBooks Desktop (QBD).
• Reconcile customer accounts and resolve discrepancies in collaboration with customers or internal teams.
• Maintain up-to-date A/R aging reports and assist with collections follow-up as needed.
• Support month-end and year-end financial processes related to A/R.

Customer & Vendor Account Setup

• Create new customer accounts and update existing customer information in QuickBooks Desktop and internal systems.
• Collect W-9s, billing contacts, tax documentation, and other required account information.
• Support vendor onboarding as needed, ensuring all compliance documentation is properly maintained.

Employee & Contractor Onboarding

• Manage onboarding paperwork for new employees and 1099 contractors, including tax forms, HR documents, and internal system setup.
• Maintain secure and organized digital personnel files.
• Coordinate with HR/leadership to ensure smooth onboarding workflows.

Administrative & Office Support

• Maintain accurate digital and physical filing systems for finance, HR, and customer documentation.
• Assist with general administrative duties as needed to support daily operations.
• Provide cross-department support to operations, finance, HR, and customer service.

Qualifications

• 6 years of experience in accounts receivable, bookkeeping, administrative, or accounting administration.
• Strong proficiency in QuickBooks Desktop (QBD) required—especially applying payments and managing customer accounts.
• Familiarity with A/R processes, reconciliations, and invoicing best practices.
• Highly organized, detail-driven, and able to manage multiple priorities with accuracy.
• Excellent communication skills with customers and internal teams.
• Ability to handle confidential financial and HR information with discretion.
• Experience in a fast-paced or growth-stage company is a plus.

Why Join Us?

As our Accounts Receivable Administrator, you will play a key role in maintaining financial accuracy and supporting operational efficiency. You’ll help strengthen our billing processes, improve documentation workflows, and contribute to the growth of a mission-driven medical device company serving customers worldwide.

If you are dependable, detail-oriented, and enjoy balancing financial tasks with administrative responsibility, we’d love to connect.