What are the responsibilities and job description for the Accounts Receivable Administrator position at Eagle 1 Mechanical, Inc?
Eagle 1 Mechanical Inc.,
New York City’s most trusted Public Works Plumbing & Fire Protection Contractor for over 30 years. Based in woodside, Queens, we specialize in delivering various types of construction projects for agencies such as the School Construction Authority (SCA), New York City Housing Authority (NYCHA), and the Dormitory Authority of the State of New York (DASNY).
We are a small company that delivers quality projects on time with a proven track record in Fire Protection and Plumbing. As we continue to grow, we are seeking a skilled Accounts Receivable Administrator with construction industry experience to join our team.
Position Summary
The Accounts Receivable Administrator will be responsible for handling accounts receivable functions in construction, including monthly payment requisitions, invoices, change orders, and insurance documentation. This position will also assist with accounts payable tasks to support overall financial operations.
Key Responsibilities
- Prepare, submit, and track payment requisitions and additional work orders
- Process and manage customer invoices to maintain accurate receivables records
- Assist in handling change orders and related financial documentation
- Ensure compliance with contract and insurance requirements for billing
- Support accounts payable processes, including invoice verification and vendor payments
- Collaborate with project managers, contractors, and clients regarding payment status
- Maintain organized financial records and contribute to month-end closing processes
- Perform additional accounting and administrative tasks as assigned
Qualifications
- Accounts receivable experience (construction industry experience required)
- Familiar with monthly requisition process
- Knowledge of change order process and construction insurance requirements
- Strong organizational skills with attention to detail and accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook); accounting software experience preferred
- Ability to multitask and meet deadlines in a fast-paced environment
- Strong communication and interpersonal skills for working with clients, vendors, and internal teams