What are the responsibilities and job description for the Accounts Payable / Accounts Receivable position at SBH Fashion?
Job Title: Accounts Payable / Accounts Receivable
AR Responsibilities Invoicing & Documentation: Credit Control: Collections: Cash Application: Reporting: 2. E-commerce Channel
Vendor Management
AR Responsibilities Invoicing & Documentation: Credit Control: Collections: Cash Application: Reporting: 2. E-commerce Channel
- Wholesale Channel Customer account setup:
- Open new wholesale accounts; verify trade references and credit limits.
- Maintain customer master data (billing/shipping addresses, terms, tax IDs, etc.).
- Generate and send invoices based on shipment or delivery confirmations.
- Match invoices to sales orders and packing slips.
- Ensure correct discounts (e.g., trade, seasonal, or volume discounts).
- Monitor credit limits and payment terms (e.g., Net 30, Net 60).
- Put accounts on credit hold when limits are exceeded or overdue.
- Send account statements and payment reminders.
- Follow up via email/phone with customers for overdue invoices.
- Record all communications in AR aging reports.
- Record customer payments (ACH, wire, check) against invoices in the accounting system.
- Reconcile deposits with bank statements daily or weekly.
- Handle chargebacks, short payments, and returns with sales and logistics teams.
- Prepare AR aging reports and DSO (Days Sales Outstanding) metrics.
- Report bad debt risks and recommend write-offs when necessary.
- Import daily sales data from eCommerce platforms (Shopify, Amazon, etc.) into the accounting system.
- Reconcile payment gateway deposits (Shopify Payments, PayPal, Stripe, etc.) with sales orders.
- Record refunds, cancellations, and returns accurately.
- Investigate chargebacks and disputes; provide documentation when required.
- Ensure that online sales revenue is recognized at the point of shipment or delivery, consistent with accounting policy.
Vendor Management
- Set up new suppliers with accurate banking and tax information
- Maintain vendor master data and payment terms in the accounting system.
- Match vendor invoices to purchase orders and receiving documents (3-way match for inventory; 2-way for services).
- Verify prices, quantities, and freight charges with the buying/production team.
- Code non-inventory invoices (rent, marketing, etc.) to the appropriate GL accounts.
- Schedule payments according to terms (Net 30/45/60).
- Process ACH, wire transfers, or checks.
- Obtain proper approvals per internal controls.
- Maintain payment calendar and forecast weekly cash requirements.
- Reconcile AP subledger to the general ledger monthly.
- Investigate aged or unmatched invoices.
- Reconcile credit card and expense reimbursements.
- Maintain AP aging reports and cash requirements forecast.
- Track vendor discounts, credits, and early payment opportunities.
- Support month-end accruals and audit requests.
Salary : $90,000
