What are the responsibilities and job description for the Records Assistant position at Summit Utilities Inc?
Join our Growing Team and see why Summit Utilities, Inc was named as one of the Fastest Growing Denver Area Private Companies 2019 and 2020; Best Places to Work in Maine 2019, 2020, 2021, 2022 and 2023; and Best Places to Work in Arkansas 2020 and 2023, Oklahoma 2022 and 2023 and Missouri 2023. Summit was also recently named one of Forbes 2023 America’s Best Small Employers.
Summit is a growing natural gas utility providing safe, reliable and clean burning natural gas service to homes and businesses in Arkansas, Colorado, Maine, Missouri and Oklahoma. Being part of the Summit team means embracing excellence and innovation, committing to safety each and every day, and doing all that we can to serve each other, our customers and the communities where we live. We aim to bring warmth and energy to everything we do.
We have an exciting opportunity for a Records Assistant. This hybrid role will be based out our office in Fort Smith, AR.
POSITION SUMMARY
The person in this position will assist with the management of all electronic and physical data, information, and records for Summit and its subsidiaries. The Records Assistant will also help to support all Summit entities in complying with Summit’s information management policies, including records retention, litigation holds, data protection, and information governance.
PRIMARY DUTIES AND RESPONSIBILITIES
- Work daily within Summit’s document management software (DMS), and other DM systems as necessitated.
- Assist with the management of physical records, including completing physical paper sorting, scanning, and uploading projects.
- Verify completeness and accuracy of document scans loaded into Summit DM systems.
- Help store, arrange, index, and classify all types of records and information created within Summit’s subsidiary offices.
- Travel to local Summit offices for paper records projects, as necessary.
- Serve as Records Coordinator for Summit offices in Arkansas and Oklahoma, including assisting with internal or external records and information inquiries, assisting with monitoring for compliance with all company information management policies, and assisting with staff training on company information management policies.
- Working with others to define reporting parameters and run reports; and
- Perform all other duties as assigned.
EDUCATION AND WORK EXPERIENCE
- Associates degree preferred
- 1-2 years of office experience with records and filing processes
- Familiarity with database systems
- Ability to work within a document control system
- Ability to create, incorporate, and archive electronic documents
- Excellent computer skills, including working knowledge of MS Office products
- Excellent verbal, written, organizational, time management, and interpersonal skills
- Strong attention to detail
- Ability to establish effective working relationships with internal stakeholders
- Ability for infrequent travel to Summit offices
Summit offers competitive pay and medical/dental/vision and other benefits that provide flexibility, choice, and support to our employees when they need it most. We understand that home and family are essential pieces of your life, and our benefits are designed to support you both at work and at home.
Summit Utilities, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status and will not be discriminated against on the basis of disability or veteran status.