Document Control Specialist IV (TS Cleared)

Summit Federal Services, LLC (SFS) with headquarters in Oakland, Maryland, is a fast growing Woman owned Small Business and HUBZone company with an outstanding record of performance providing more effective and efficient acquisition, business process, training, IT, administrative and security services to multiple federal agencies.

SFS is looking for a Top Secret cleared Document Control Assistant IV in support of a pending proposal Naval History and Heritage Command

Administers and maintains a system of classified and unclassified company documents according to the record control policies and procedures for the secure management and access of company information assets. Classifies and files new documents following the established process. Fulfills document requests from authorized users and tracks the retrieval and disposition of documents. May prepare records for archiving, participate in audits, or assist in the destruction of records.

Essential Functions:
The contractor will process a collection of digitized deck logs on CDs and 3.5 in. floppy disks. Collection is approximately 2,987 CDs and 14 linear feet of floppy disks. Processing includes:

• Review of each CD, floppy disk, or reel for classification
• Review each deck log for completeness, verifying date entries by month
• Complete spreadsheet inventory. NHHC will provide spreadsheet framework. Inventory must include:
  • Ship name
  • Hull number
  • Month and year
  • Classification
  • Notation of any days missing
• Pull files from storage media and save to NHHC provided hard drives depending on classification of deck log.

The requirements under this effort shall be performed at the Naval History & Heritage
Command, Washington Navy Yard.

• Working hours at the Washington Navy Yard consist of a nine-hour periodbetween 8:00 AM and 5:00 PM, Monday through Friday, excluding Government holidays.
• NHHC’s archival collection housing the records pertaining to this project are located in Building 108 on the Washington Navy Yard; records may be moved to Building 46 at some point during the period of performance.
• Parking on the Navy Yard is extremely limited. Contractor staff may have to park off-site near the Yard and use the pedestrian gates for entry.
• Processing of government issued CAC cards for Contractor staff to gain base and
• NMCI access can take up to 30 days. Contractor should plan accordingly

Qualifications:

• High school diploma
• Must have Top Secret eligibility with a current Continuous Evaluation enrollment Required
• Five years of experience working with TOP SECRET records.
• Intermediate experience working with Microsoft Office or comparable programs,particularly spreadsheet software.
• Strong attention to detail and organizational skills.
• Ability to communicate effectively in writing.

SFS is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. Any discriminatory action can be a cause for disciplinary action. SFS also prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.

Summit Federal Services, LLC is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. Any discriminatory action can be a cause for disciplinary action. Summit Federal Services, LLC also prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.

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