What are the responsibilities and job description for the Document Control Specialist position at ARORA ENGINEERS?
Major Duties and Responsibilities
• Support capital and non-capital projects by applying appropriate and proper electronic document archiving procedures;
• Create and maintain projects files;
• Follow the WMATA file naming convention;
• Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;
• Perform quality control checks to ensure that digital files are:
o Complete,
o Legible,
o Correctly oriented,
o Named consistently with the WMATA file naming convention, and
o Archived consistently with the WMATA file directory structure convention.
• Scan hard copies of historical documents into a digital format and save the scanned files in the appropriate digital folder, in accordance with the digital file structure provided by WMATA;
• Take the lead on maintaining records for as-built drawings, design drawings, standard drawings, and contract close out documents in accordance with the policies and procedures set forth by the Infrastructure (INFR) Department;
• Coordinate with the project team, contractors, consultants, and Digital Modernization department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final WMATA repository; and
• Perform additional assignments as directed by the WMATA Task Manager.
Qualifications:Background and Experience Required
• Bachelor’s degree in engineering or related field; in lieu of a bachelor’s degree, three (3) years of progressive work experience in a related field (i.e., architecture, engineering, or construction management), in addition to experience listed below, will be considered;
• A minimum of three (3) years of experience working with construction, record or document management, project administrative records-submittals, correspondence, RFIs, etc.;
• Experience in Construction Management Applications (i.e., Procore, Prolog);
• Experience working with documents, hard copy and digital, and file management;
• Extensive experience with all Microsoft Office applications;
• Strong organizational skills;
• Experience performing quality control checks; and
• Ability to clearly and professionally communicate both verbally and written.
3.1.5.3 Preferred Qualifications
• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information.
• Familiarity with preparing operational procedures; and
• Experience working with eBuilder, Procore, or similar applications.
ABOUT THE ORGANIZATION: ARORA ENGINEERS, LLC (ARORA) - Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against, on the basis of these factors or of disability.