Document Specialist

Summary

Performs computer-related work requiring the application of a full range of word processing and publication functions to provide document production, printing, and other administrative support for attorneys. This is a 3:00 PM to 11:00 PM Monday through Friday shift.

Essential Duties and Responsibilities include the following.Other duties may be assigned.

• Accurately creates, formats, produces, organizes, and revises complicated documents, such as lengthy technical and statistical reports, forms and agreements, litigation pleadings, exhibits, and other documents from complex source information, including the retrieval of text and data from electronic files.
• Produces redlines from various source documents.
• Produces and creates complex binders from different source materials.
• Converts documents from various applications to requested applications.
• Heavy Adobe Acrobat use, including, but not limited to, portfolios, editing, size reduction, graphics, bookmarks, linking, forms, labels, and printing.
• Produce and edit PowerPoint presentations.
• Have an intermediate understanding of Excel, including document requirements and printing parameters.
• Simple graphics requests.
• Exercises independent judgment when interpreting instructions to produce a quality document.
• Checks work to ensure quality; understands proofreader marks, proofreads when necessary, and assumes full responsibility for document accuracy and completeness.
• Effectively communicates with users to troubleshoot user problems and document issues.
• Provides help desk expertise.
• Delivers completed work to users throughout the office.
• Works in concert with other S&C offices; accepts work from other offices on an as needed/availability basis.
  
  

In addition, responsibilities related to maintaining Firm and client informationare to be adhered to by all employees.This includes complying with the Firm’s information security policies, protecting Firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

Qualifications

• Prior legal work experience in a professional environment.
• Excellent oral and written communication skills.
• Excellent technical skills, including expertise in current versions of Microsoft Office (Word, Outlook, Excel, PowerPoint), Adobe Acrobat, time entry applications such as InTapp Time, Litera Compare, Litera Suite of Macros, including DocXtools and Best Authority, add-on numbering applications such as PayneGroup Numbering Assistant, Metadata Assistant, and document management systems such as NetDocs.
• Ability and willingness to learn new procedures and technology.
• Ability to work within deadlines.
• Ability to perform responsibilities in accordance with policies and procedures of the Firm.
• Ability to establish and maintain excellent interpersonal relationships with supervisors and co-workers.
• Ability to exercise a high level of independent judgment.
• Regular attendance and punctuality.
• Flexibility with shift hours and availability to work overtime, as needed.
  
  

Education And/or Experience

Degree from university or college or equivalent work experience.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation

The base salary range offered for this role will be between $85,000 and $95,000. This role is also overtime and bonus eligible. When determining a candidate’s compensation offer, elements unique to each person are taken into consideration including but not limited to skill set, experience level, performance, professional certifications, degrees and location, as well as the needs of the Firm.