Administrative Assistant

Summary

Provide administrative and secretarial support for the Administrative Director and others on the Palo Alto administrative team.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; other duties may be assigned:

• Manage and prioritize incoming and outgoing correspondence; forward to appropriate person(s)
  
  

and/or respond independently when possible.

• Screen and direct incoming calls and respond independently when possible.
• Arrange conference calls as necessary.
• Organize and maintain file system.
• Collect timesheets and vacation requests and record absences in Peoplesoft.
• Assist with organizing vacation coverage.
• Collect overtime reports and submit to Payroll after approved.
• Collect Gym Reimbursement requests and submit to Payroll after approval.
• Assist with projects as requested.
• Other duties as assigned.
  
  

In addition, responsibilities related to maintaining firm and client information are to be adhered to by all employees. This includes complying with the firm's information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

Qualifications

• Self-starter with excellent attention to detail, strong organizational skills, and an independent sense of follow-through to carry tasks through to completion without prompting. Willing to learn, flexible, and reliable. Must have strong interpersonal skills as well as excellent verbal and written communication skills. Ability to maintain confidentiality and deal with sensitive matters with appropriate discretion. Must exercise good judgment and be able to work in a fast-paced, sometimes high-pressured environment. Proficient in Microsoft Suite (Outlook, Excel, Word, PowerPoint); knowledge of Peoplesoft or equivalent HRIS database preferred.
  
  

EDUCATION And/or EXPERIENCE

• High school degree required; college degree preferred. Law firm experience a plus.
  
  

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation

The base salary range offered for this role will be between $60,000 and $80,000.When determining a candidate’s compensation offer, elements unique to each person are taken into consideration including but not limited to skill set, experience level, performance, professional certifications, degrees and location, as well as the needs of the Firm.

The total compensation package for this position may include overtime pay, discretionary bonuses and other benefits.For a more comprehensive list of employee benefits, please visit www.sullcrom.com/employee-benefits.