What are the responsibilities and job description for the Senior Administrative Specialist position at Strativia?
Job Purpose
The Senior Administrative Specialist provides high-level administrative, information management, and operational support in a fast-paced federal contracting environment. This position supports records and information management activities, conference and training room coordination, audio/visual support, reporting functions, and general administrative operations. The ideal candidate possesses strong organizational, technical, and customer service skills with the ability to manage multiple priorities and support mission-critical administrative functions.
Responsibilities:
Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets
The Senior Administrative Specialist provides high-level administrative, information management, and operational support in a fast-paced federal contracting environment. This position supports records and information management activities, conference and training room coordination, audio/visual support, reporting functions, and general administrative operations. The ideal candidate possesses strong organizational, technical, and customer service skills with the ability to manage multiple priorities and support mission-critical administrative functions.
Responsibilities:
- Provide administrative and information management support for organizational operations and programs.
- Maintain electronic and hard-copy records in accordance with records management policies and retention requirements.
- Coordinate, organize, and maintain databases, reports, correspondence files, and administrative documentation.
- Provide support for conference rooms, training rooms, and business center operations, including scheduling and room setup.
- Troubleshoot basic audio/visual equipment issues during meetings, conferences, and training events.
- Assist with preparation and editing of presentations, reports, spreadsheets, and audio/visual materials.
- Support records digitization initiatives through scanning, indexing, filing, and electronic document management.
- Assist with the development and implementation of administrative procedures and workflow improvements.
- Provide customer support to internal staff and external stakeholders in a professional manner.
- Generate reports and analyze administrative data to support operational effectiveness.
- Assist with onboarding/offboarding activities, supply inventory management, and administrative coordination.
- Support facilities and operational management activities as assigned.
- Maintain confidentiality and properly safeguard sensitive information.
- Perform additional administrative and operational support duties as assigned.
- Bachelor’s degree in Business Administration, Information Management, or a related field; equivalent certifications may be considered.
- Minimum of ten (10) years of administrative management or related professional experience.
- Experience developing and implementing administrative or information management procedures and processes.
- Experience with records and information management functions.
- Experience supporting federal government contracts or administrative operations.
- Experience troubleshooting audio/visual equipment and presentation connectivity issues.
- Proficiency with Microsoft Office Suite, databases, SharePoint, and other computerized systems.
- Strong written and verbal communication skills.
- Demonstrated ability to prioritize work, manage multiple assignments, and meet deadlines.
- Strong organizational and analytical skills.
- Ability to provide excellent customer service in a professional office environment.
- Ability to lift and move files and file boxes as needed.
- Must have an active Secret Clearance
Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets