What are the responsibilities and job description for the Project Coordinator position at Strativia?
Job Purpose
The Project Coordinator provides administrative, information management, operational, and project support services in a professional office environment. This position supports records and information management functions, reporting activities, conference and training room coordination, travel and administrative operations, and organizational process improvement initiatives.
Responsibilities:
Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets
The Project Coordinator provides administrative, information management, operational, and project support services in a professional office environment. This position supports records and information management functions, reporting activities, conference and training room coordination, travel and administrative operations, and organizational process improvement initiatives.
Responsibilities:
- Provide administrative and project information management support for organizational operations and programs.
- Maintain electronic databases, tracking systems, records, and project documentation.
- Assist with records management activities including document organization, scanning, filing, indexing, and retrieval.
- Generate reports, spreadsheets, status updates, and administrative documentation.
- Support conference room, board room, and training room scheduling and setup activities.
- Assist with audio/visual setup and troubleshoot basic connectivity or presentation issues during meetings and events.
- Coordinate travel-related administrative support activities and maintain supporting documentation.
- Support facilities coordination, office management, onboarding/offboarding, and supply inventory activities.
- Assist with development and implementation of administrative procedures and workflow improvements.
- Maintain project and program files, correspondence, and information repositories.
- Provide training and technical assistance to staff on administrative procedures and information systems.
- Support data entry, records verification, and information tracking activities.
- Assist with maintaining operational readiness of conference rooms and shared office spaces.
- Provide excellent customer service to internal and external stakeholders.
- Perform additional administrative and operational support duties as assigned.
- Bachelor’s degree in Business Administration, Information Management, or related field; equivalent certifications may be considered.
- Minimum of seven (7) years of administrative management or related professional experience.
- Experience implementing administrative or information management procedures and processes.
- Experience supporting records and information management operations.
- Experience creating reports, maintaining databases, and managing administrative documentation.
- Experience supporting conference rooms, training rooms, or meeting environments.
- Experience troubleshooting basic audio/visual or presentation connectivity issues.
- Proficiency with Microsoft Office Suite, databases, SharePoint, and computerized systems.
- Strong written and verbal communication skills.
- Strong organizational, analytical, and multitasking abilities.
- Ability to manage multiple priorities and meet deadlines.
- Ability to identify and resolve administrative or operational issues.
- Physical ability to move files and file boxes as needed.
- Must have an active Secret Clearance
Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets