Administrative Assistant

Summary Description
This position provides administrative support for the operations of the Auditor's Office and performs related administrative, secretarial, and customer service duties related to real estate and election functions.

Job Duties/Responsibilities

• Answers a multi-line telephone system; provides information and assistance or routes calls to appropriate staff.
• Processes voter registrations by mail, in-person, and through DOT registration forms.
• Prints and prepares voter registration cards and mails to registered voters.
• Processing voters on election day; sets up and tears down equipment at the end of the day.
• Processes deceased voter and duplicate voter records; processes National Change of Address records.
• Scans all documents pertaining elections and attached them to proper voter record.
• Scans received ballot affidavit envelopes.
• Assists temporary employees with absentee ballot request and voter registration process.
• Performs related duties as assigned.

Knowledge Required By The Position

• Knowledge of modern office policies and procedures.
• Knowledge of customer service principles and practices.
• Knowledge of voter registration laws, rules, and guidelines.
• Knowledge of absentee voting laws, rules, and regulations.
• Knowledge of real estate records and related department policies and procedures.
• Skill in the use of computers and job-related software programs.
• Skill in the operation of modern office equipment.
• Skill in oral and written communication.
• Skill in problem solving.
• Skill in prioritizing and scheduling work.

Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

*E-VERIFY PROCESS:*
Story County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered a position with Story County must complete Section 1 of Form I-9 along with the required proof of their right to work in the United States and proof of their identity. Please be prepared to provide required documents on the first day of employment. For additional information regarding acceptable documents for this purpose, please contact Human Resources at or go to the US Citizenship and Immigration Services web page at: .

Physical & Environmental Characteristics

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light (24 pounds or less) and heavy (25 pounds or more) objects.
• The work is typically performed in an office.