What are the responsibilities and job description for the Executive Assistant position at Stone Group of Companies?
We are seeking a highly organized Executive Assistant to provide administrative support to the Chief Operating Officer (COO) of a real estate development and property management company. The ideal candidate will bring multitasking abilities, strong communication skills and a keen attention to detail. This role requires the ability to manage priorities efficiently while maintaining confidentiality, accuracy and a high level of professionalism. If you thrive in a fast-paced environment and enjoy supporting executive-level operations, we want to hear from you!
Responsibilities:
• Provide administrative support, including managing calendars and scheduling appointments
• Assist with project coordination by tracking timelines, deliverables, and deadlines to ensure timely completion
• Perform data entry and maintain organized filing systems for efficient document access
• Manage phone calls and communications with professionalism and clear phone etiquette
• Proofread, edit, and transcribe documents to ensure accuracy and consistency
• Prepare reports, presentations, and correspondence for the management team
• Provide customer service support by responding to inquiries and resolving issues promptly
• Perform other duties as assigned
Qualifications:
• Experience in an administrative role, preferably as an Executive Assistant or Personal Assistant
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite
• Excellent typing and data entry skills with a high degree of accuracy
• Familiarity with DocuSign or Dotloop for document management is a plus
• Strong clerical and administrative experience with exceptional attention to detail
• Ability to work independently and collaboratively within a team
• Excellent verbal and written communication skills, demonstrating professionalism at all times
• Commitment to exceptional client service with strong analytical and problem-solving abilities
What We Offer:
- Competitive Wages start at $60,000 - $70,000 per year plus an annual discretionary bonus!
- Company Provided Professional Development: leadership, communication, time management and hundreds of great courses.
- Great Benefits: medical, dental and vision insurance, paid time off, paid holidays and many more!
- Excellent Ways to Prepare for Your Future: 401K, short term and long-term disability insurance and life insurance!
Who We Are:
The Stone Group of Companies is a diversified, privately owned and operated business that specializes in the manufacturing of light-gauge steel framing, the distribution of building materials, and the development of industrial properties.
Our company culture encourages integrity and fair dealing with our customers and fellow employees. We value safety first and foremost. We have strong corporate ethics, and we give back to the communities where we live and work. Our office culture is one of collaboration and working together to serve our customers.
Salary : $60,000 - $70,000