What are the responsibilities and job description for the Administrative Assistant position at STO Building Group?
Summary
JOB DESCRIPTION
Perform a variety of administrative duties under general supervision to assist with the smooth operation of the team.
Duties And Responsibilities
Maintain, keep up-to-date, medical and personnel files for active and terminated employees while keeping it confidential and organized.
Filing and data entry for HR department.
Assist in onboarding new employees.
Employment verification.
Scheduling and administering of pre-employment testing- Drug, Wonderlic, Cleaver and Job Function tests.
Assemble materials, schedule training room, and conduct new employee orientations as necessary. Send new hire material to employees starting outside of SLC.
Maintain employee reports for function groups (i.e., anniversaries, birthdays, hard hat restoration, etc.)
Assist HR team with employee marketing and recreation.
Comply with all safety policies, practices, and procedures. Report all unsafe activities to supervisor and/or Safety.
Other duties as assigned.
Qualifications
Associates degree in Business Administration or related field, or equivalent plus 1-2 years previous office experience.
Previous Office Support Experience Is Required.
Excellent communication and interpersonal skills.
Highly organized with a great attention to detail.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers and/or employees of organization.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to compute rate, ratio and percent and to develop and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables and situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Proficient personal computer skills including electronic mail, routine database activity, Microsoft Office applications (Excel, Word, PowerPoint), website navigation and updates, etc. Handle multiple tasks simultaneously.
Bi-lingual (Spanish) preferred
Working Conditions
Normal office environment
Physical activity will be light and non-strenuous.
Regularly required to sit and talk, see or hear, and to use hands to finger, handle or feel.
The employee is occasionally required to stand, walk and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds.
There are no special vision requirements.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.
EEO Statement - Layton Construction is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
About Us
Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential.
Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide.
The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.
JOB DESCRIPTION
Perform a variety of administrative duties under general supervision to assist with the smooth operation of the team.
Duties And Responsibilities
Maintain, keep up-to-date, medical and personnel files for active and terminated employees while keeping it confidential and organized.
Filing and data entry for HR department.
Assist in onboarding new employees.
Employment verification.
Scheduling and administering of pre-employment testing- Drug, Wonderlic, Cleaver and Job Function tests.
Assemble materials, schedule training room, and conduct new employee orientations as necessary. Send new hire material to employees starting outside of SLC.
Maintain employee reports for function groups (i.e., anniversaries, birthdays, hard hat restoration, etc.)
Assist HR team with employee marketing and recreation.
Comply with all safety policies, practices, and procedures. Report all unsafe activities to supervisor and/or Safety.
Other duties as assigned.
Qualifications
Associates degree in Business Administration or related field, or equivalent plus 1-2 years previous office experience.
Previous Office Support Experience Is Required.
Excellent communication and interpersonal skills.
Highly organized with a great attention to detail.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers and/or employees of organization.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to compute rate, ratio and percent and to develop and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables and situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Proficient personal computer skills including electronic mail, routine database activity, Microsoft Office applications (Excel, Word, PowerPoint), website navigation and updates, etc. Handle multiple tasks simultaneously.
Bi-lingual (Spanish) preferred
Working Conditions
Normal office environment
Physical activity will be light and non-strenuous.
Regularly required to sit and talk, see or hear, and to use hands to finger, handle or feel.
The employee is occasionally required to stand, walk and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds.
There are no special vision requirements.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.
EEO Statement - Layton Construction is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
About Us
Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential.
Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide.
The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.