Operations Assistant

Job Summary

On behalf of and under the supervision of our client, Still Water Pools, the Operations Assistant is responsible for assisting with administrative requirements for building pools. This position will maintain the flow of projects, ensure efficiency, and support daily operations.

Below is a list of key responsibilities of this position. This is not an all-inclusive list and is intended to be a high-level overview.

• Maintain basic knowledge of the pool building process to SWP standards and understand the compliance requirements of pool building
• Understand and fine tune the operational processes via DBX
• Work with the city or county on necessary documents and/or permits required for the project
• Process invoices, lien releases, and waivers
• Coordinate check pick-ups as needed
• Scheduling and planning for Project Managers and Sub-Contractors; remain in constant communication with them regarding schedules
• Order supplies and materials required for projects
• Work with customers and confirm all submittals are approved prior to starting construction
• Complete closeouts with customers and act as a central point of contact post project work.
• Manage the fleet management program for company vehicles, ensuring maintenance, tracking fuel usage for inefficiencies, and compliance with state requirements
• Represent SWP in a professional manner at all times
• Other duties as assigned

Training, Skills, Knowledge, and Experience Requirements:

• At least 1-2 years of administrative or operations support experience required
• Proficiency in Microsoft office (Outlook, Word, Excel, And PowerPoint)
• Experience using DBX, a plus but not required
• Ability to prioritize time and tasks
• Proficient communication skills, verbal and written
• Bi-lingual in English and Spanish, a plus but not required
• Must be able to sit for extended periods of time behind a desk

Still Water Pools is an equal employment opportunity employer. Still Water Pools does not discriminate against any team member or applicant for employment regardless of age, race, color, national origin, religion, disability, veteran status, sex, sexual orientation, or gender identity.

A job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, activities, or responsibilities may change, or new ones may be assigned at any time with or without notice.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Paid time off

Experience:

• Administrative: 1 year (Required)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $55,000 - $65,000