What are the responsibilities and job description for the Office Assistant II, Operations position at OPERATIONS?
QUALIFICATIONS:
1. High School Diploma or GED equivalent.
2. Proficient in applied technology (Microsoft Word, Excel, Access, etc).
3. Strong organizational, communication, and interpersonal skills required.
4. Ability to prepare and receive detailed information and apply appropriate decision-making skills.
5. Demonstrate personal integrity and ability to maintain a high level of confidentiality.
6. Self-motivated, ability to handle multiple tasks, demonstrate leadership ability and work collaboratively.
7. Ability to provide outstanding customer service and work with diverse groups.
8. Bilingual proficiency (English/Spanish) required
TERMS OF EMPLOYMENT:
250 days
SALARY/PAYGRADE:
$30,707 – CP3
Salary Range (based on experience) as set by the Board of Trustees for the school year.
ESSENTIAL FUNCTIONS:
- Answer and respond to incoming calls on the Spanish Line; take accurate message and route them to the appropriate staff. Serve as backup for the English Line; monitor door and troubleshoot visitor inquiries.
- Maintain office equipment and common areas, manage visitor and interview sign-in processes, and provide clerical support including data preparation, copies, mailing, and reports.
- File, store, and scan documents; ensure scanned copies are clear and legible (e.g., driving records, training documents, etc.).
- Assist managers with interpretations and translations as needed (verbal and written).
- Assist with applicant support, interview and meeting scheduling, new hire onboarding tasks, and recruitment events.
- Track daily call-in absences and email to Operations team.
- Monitor reasonable assurance letters; collaborate with managers to ensure timely processing and receipt.
- Prepare and track open enrollment campus transfers; collaborate with Operations Assistant Director to create, print, and mail non-select letters.
- Distribute retirement checklist; provide employee details to the HR Assistant Director and assist in scheduling retirement appointments.
- Support HR Assistant Director in reviewing back-to-school annual forms information and track completion.
- Develop and maintain various instruction sheets and documents (e.g., EAC instructions, application process guides, job detail documents).
- Regular and reliable attendance is an essential job function.
- Perform other duties as assigned.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.
APPLICATION INFORMATION:
Human Resources
DEADLINE TO APPLY:
Until Filled
Applications will be reviewed
Not all applicants will be interviewed
Hiring Managers may choose to email you regarding this
application. Please monitor your email regularly for any communication.