Facilities Administrative Coordinator

Location: Germantown, Wisconsin, US

Department: Operations Support

Reference: VN1245

The Facilities Administrative Coordinator is accountable for driving results in a fast-paced environment by providing support and analysis related to metric tracking/reporting and internal customer support and internal project management assistance to the maintenance and facilities team. The ideal candidate will assist maintenance leaders to set expectations and calibrate work order urgency and criticality. The ideal candidate will identify continuous improvement opportunities. The position requires execution of the Sterling Values and non-negotiables, as well as expertise in functional competencies included in this position profile.

Your Responsibilities

• Manages the maintenance department documentation, facility events, contractor management, building security administration, facility housekeeping, administers site uniform programme, provides safety PPE to contractors and visitors, and other duties related to facility management.
• Inputs, monitors and provides analysis on work orders and preventative maintenance requirements.
• Acts as Subject Matter Expert and training administrator on CMMS systems.
• Acts as customer service representative for internal customers of maintenance and facilities, including follow-up when necessary to ensure satisfactory execution.
• Manages and reports departmental performance metrics.
• Manages projects of cross-departmental maintenance projects.
• Assists maintenance where required to scan and file documents, procedures and drawings.
• Ensures timely completion and compliance with cGMP and all other relevant company training requirements.
• Monitors coffee, water and office supplies in lobby, restocking and ordering as appropriate; contacts vendors and coordinates resolution when issues arise.
  
  

Requirements for the role

• Bachelor’s degree with a minimum of 1 year of experience in an office or administrative setting; or
• Associate degree with a minimum of 4 years of experience in an office or administrative setting; or
• High School degree (or equivalent) with minimum 6 years of experience in an office or administrative setting.
  
  

What we offer

We offer a competitive compensation and benefits package including medical/dental/vision/life insurance, paid time off, bonus program, 401k match, tuition reimbursement, 24/7 employee assistance program, flexible work hours, and the opportunity for career training and development.

Location

This position is located in Germantown, WI, a vibrant city northwest of Milwaukee in Southeast Wisconsin. A great place to live, work and raise a family, Southeast Wisconsin offers a variety of activities and diverse cultural scene.

Diversity & Inclusion

Sterling values diversity and we are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy, age, national origin, physical or mental disability, past or present military service, marital status, gender identification or expression, medical condition (including genetic characteristics) or any other protected characteristic as established by law.

Why consider Sterling?

Sterling Pharma Solutions is a global contract development and manufacturing organization (CDMO) with more than 50 years’ experience in developing and manufacturing Active Pharmaceutical Ingredients (APIs). This is complimented by Antibody Drug Conjugate (ADC) research and development bioconjugation services.

We are a fast growing, dynamic business with facilities in the UK, Europe and the US, where we employ more than 1300 talented and passionate people who support our customers in bringing new medicines to market, improving and saving the lives of patients.

Our culture and our way of working is what really sets us apart as a business; we aim to deliver an exceptional experience to our customers and our employees. You can expect to be part of a supportive team, all working towards a shared goal: to deliver first-class science and service to our customers every day.

Sterling Pharma Solutions is an equal opportunity employer.

Be caring. Be transparent . Be willing. Be reliable.

Apply now