Purchasing & Logistics Coordinator

Purchasing & Logistics Coordinator

📍 Fort Washington, PA | Full-Time | Onsite

💼 Service Operations

💰 Salary Range: $65,000 – $75,000

🕒 Experience Level: 2–4 years

👤 Reports to: Technical Director

About STEQ America

STEQ America provides high-quality, European-engineered manufacturing and laboratory equipment to the pharmaceutical and biotechnology markets across North America.

We specialize in solution-based sales and long-term partnerships, supporting our customers with technical expertise, reliable equipment, and responsive service. Our mission is to continue expanding our presence as a trusted leader in our field.

Position Summary

The Purchasing & Logistics Coordinator plays a key role in supporting day-to-day procurement, logistics, and inventory operations. This is a hands-on, individual contributor position focused on ensuring the timely, cost-effective, and compliant supply of materials and services.

The role works closely with internal teams, suppliers, and logistics partners and is operational in nature, with no people-management responsibilities.

Key Responsibilities

Procurement & Purchasing

• Source and purchase goods, materials, and services in accordance with company policies and quality standards
• Negotiate pricing, lead times, and commercial terms
• Review supplier quotes and recommend optimal purchasing solutions

Supplier Management

• Build and maintain strong relationships with approved suppliers
• Monitor supplier performance related to cost, quality, and delivery
• Resolve issues related to discrepancies, delays, or non-conformances

Purchase Order Management

• Create, process, and track purchase orders from initiation through delivery
• Proactively follow up with vendors to ensure on-time fulfillment
• Maintain accurate PO documentation and system records

Logistics & Transportation

• Coordinate inbound and outbound shipments, including freight, courier, and specialized transport
• Communicate with carriers, freight forwarders, and customs brokers
• Track shipments and resolve issues related to delays, damages, or missing documentation

Documentation & Compliance

• Maintain accurate records for POs, shipments, invoices, and inventory transactions
• Ensure documentation aligns with internal controls and regulatory requirements
• Support audit readiness through organized recordkeeping

Cost Control & Reporting

• Support budget tracking and cost-control initiatives
• Identify opportunities for cost savings and process improvements
• Provide data and reports to support financial planning

Issue Resolution

• Address procurement and logistics challenges such as shipment delays or incorrect orders
• Track and manage warranties with vendors and customers
• Coordinate corrective actions with internal teams and suppliers

Inventory Management

• Manage inventory of critical spare parts and consumables
• Monitor stock levels and initiate reorders as needed
• Perform and reconcile periodic inventory counts
• Track Service Group tool kits and calibrated equipment
• Coordinate tool calibration and replacement of damaged, missing, or expired tools

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field (preferred)
• 2–4 years of experience in purchasing, logistics, or supply chain coordination
• Strong organizational, communication, and negotiation skills
• Experience with QuickBooks, ERP systems, or inventory management tools
• Advanced Excel skills (pivot tables, VLOOKUP, data analysis preferred)
• Ability to manage multiple priorities and meet deadlines
• High attention to detail and strong problem-solving skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

This position is primarily office-based with occasional travel. Flexibility may be required to support time-sensitive shipments or business needs. While governed by company employee guidelines, the role may occasionally require work outside of standard business hours. STEQ America recognizes the mutual flexibility and collaboration inherent to this position.

Equals Opportunity Employer

At STEQ America, we believe diverse perspectives strengthen our organization. We are proud to be an equal opportunity employer and are committed to fostering an inclusive workplace free from discrimination or harassment. All employment decisions are made based on qualifications, experience, and business needs.