Logistics & Purchasing Coordinator

The difference we make 

We think "nice and clean" is the greatest feeling in the world. That's why we're committed to offering the highest quality bath accessories at an affordable price. That's why we act responsibly and sustainably. That's why we treat our customers and our employees with fairness, respect, and care. That's what being nice and clean is really all about, and right now, the world can use all the nice and clean it can get.  

What it takes to be "nice and clean" 

When IMS began more than 25 years ago, we committed to creating a socially responsible company where everyone is invited to join us in doing good business that was good for all. We haven't lost sight of that vision. Giving back and inspiring change is as much a part of our day as growing into the #1 national brand in the bath & accessories category. Today, we're focused on making products to bathe every human and clean every home, while continuing our effort to diversify our voice, widen our perspective, and expand our reach.   

Our mission is to Inspire ALL to achieve Independence & Success. We are minority owned, NMSDC certified, and our products are accessible, focused on quality while supporting sustainability initiatives and employ our DEIA program in our workforce. Our inclusive packaging has blind and low-vision shoppers in mind with braille and proceeds support 501c3, Inspiration Foundation. 

POSITION SUMMARY

Cleanlogic is looking for a Logistics & Purchasing Coordinator to oversee the daily sourcing operations while managing our partnerships for value and growth. This role will report directly to the Supply Chain Manager. We are looking for a Logistics & Purchasing Coordinator who can take responsibility for all aspects of this role as listed below to help build a resilient supply chain that is capable of navigating a complex global network. We are a company with a strong corporate culture. Our team includes some of the brightest minds in consumer goods industry. We work hard, we're always positive, we have a team first culture, and an entrepreneurial spirit. Our company is experiencing explosive growth which means things move fast around here We're always connected, so you need to be quick, communicative, and on top of your game.

Essential Duties  

Purchasing 

• Support sourcing efforts and help maintain relationships with overseas vendors and manufacturers, primarily in Asia and Mexico 
• Create and manage purchase orders (POs) in the ERP system, ensuring accuracy and proper approvals. 
• Maintain records of goods ordered and received, confirming documentation meets compliance standards. 
• Assist finance with invoice reconciliation and landed cost tracking; flag and help resolve invoice or payment term discrepancies  
• Support the annual bid cycle by gathering supplier quotes and updating pricing sheets  
• Track and monitor production schedules and order fulfillment, escalating delays as needed. 
• Maintain supplier scorecards and assist with reporting on key metrics  
• Help investigate and communicate product quality or delivery issues with the Purchasing Manager or Supply Chain team 
• Maintain supplier contact lists and documentation related to supplier compliance  
• Execute purchasing activities in alignment with approved strategies and guidelines  

Logistics & Freight Coordination  

• Coordinate ocean freight shipments from origin to final U.S. destination under the direction of the Logistics Manager, working with freight forwarders, customs brokers, and shipping agents. 
• Ensure required import/export documentation (commercial invoices, packing lists, bills of lading, etc.) is accurate and complete. 
• Monitor shipping schedules and notify stakeholders of any delays or reroutes. 
• Track shipments and provide regular status updates to relevant internal teams. 
• Coordinate with warehouse or distribution teams to ensure seamless receipt of goods. 
• Request and compare freight forwarding rates as directed and assist with container bookings and shipment confirmations. 
• Manage documentation and delivery coordination for import containers from suppliers to IMS, 3PL, or customer warehouses. 
• Supply appropriate documentation to forwarders to prevent delivery delays. 

Administrative & Cross-Functional Support 

• Communicate proactively with sales, operations, and inventory teams to align supply with demand forecasts. 
• Assist in preparing materials for supplier or business review meetings to support continuous improvement efforts  
• Provide administrative and coordination support to planning activities aimed at mitigating supply chain risks and maintaining inventory levels  
• Partner with Product Development and Sales to ensure purchasing timelines align with new product launches. 
• Follow established approval workflows tied to sustainable sourcing and production standards  

•  Bachelor's degree in supply chain, Business, International Trade, or a related field preferred or relevant experience
• Up to 3 years of experience in purchasing, logistics, or import coordination, ideally with overseas suppliers
• Familiarity with international shipping practices, incoterms, and customs compliance
• Proficient in Microsoft Office; familiarity with supply chain/ERP systems (e.g., NetSuite or SAP) a plus
• Excellent communication and problem-solving skills
• Highly organized and capable of managing multiple priorities
• Thrive in a fast pace and fast-growing working environment
• Research and analytical skills
• Positive and professional demeanor
• High attention to detail
• Ability to work effectively in a team environment
• Multilingual skills (Mandarin, Spanish, etc.) are a plus

Physical & Mental/Cognitive Requirements:???(with or without the aid of reasonable accommodation and medical devices)??? 

• Must be able to remain in a stationary position 50% of the time. This role is in an office setting. 
• Occasionally moves boxes weighing up to 20 pounds across office for various needs. 
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. 

Values?? 

• Social Impact: Support our mission to foster inclusivity and contribute to increasing employment opportunities for diverse talent, particularly individuals with disabilities, through your daily work and commitment to our purpose-driven goals. 
• Sustainable Contribution: Contribute to our commitment to sustainability by aligning personal work practices with eco-friendly and socially responsible objectives, supporting a healthier planet. 
• Ethical Conduct: Uphold a culture of ethical practices by embracing transparency, accountability, and responsible communication in your role, strengthening consumer trust and company integrity. 

ADA 

IMS Trading, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.? 

OSH Act 

IMS Trading, LLC is committed to providing a safe and healthy workplace in compliance with the Occupational Safety and Health Act (OSH Act). All employees are expected to adhere to safety standards, participate in safety training, and report any hazards or unsafe?conditions. IMS Trading, LLC goal is to maintain a work environment that is free from recognized hazards and to ensure the safety and well-being of all employees.? 

EEO 

IMS Trading, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.?