What are the responsibilities and job description for the Human Resources Generalist position at Stellar Synergy?
HR Generalist
South Florida (In-Office) • Full-Time • Payroll / HR / Compliance
ABOUT THE ROLE
Stellar Synergy is hiring an HR generalist to run the people, payroll, and compliance engine behind a busy commercial construction workforce. This is a detail-driven, audit-heavy role: you keep payroll accurate, worker files complete, benefits administered, and workers' comp claims moving, while holding the documentation standard that keeps the company compliant on federal and prevailing-wage projects. If you are organized, thorough, and like owning a process end-to-end, this role is for you.
WHAT YOU'LL DO
Payroll
• Run the weekly payroll audit across both processing waves, matching imports to the bookkeeper's numbers and saving the final pre-process for the Director of Finance.
• Process deductions, reimbursements, child support orders, and sales commission inputs.
• Validate payroll claims with operations and generate off-cycle payroll audit reports as needed.
• Input worker bank details and maintain accurate payroll records.
Worker Files & Compliance
• Scan, organize, and audit worker application packets, IDs, and supporting documentation for accuracy and work eligibility.
• Follow up on missing documents with workers and the field, and track expiring documents (sending renewal notices by certified mail).
• Sign the employer section of I-9s, confirm E-Verify, and verify workers are entered into certified payroll systems.
• Audit monthly to confirm all workers and subcontractors have the proper forms on file.
• Maintain certified payroll records and prevailing-wage compliance, and audit job rates against current prevailing-wage schedules.
Worker Communication, Onboarding & Offboarding
• Own worker-facing communication: onboarding, training, handbook, and document requests.
• Manage onboarding and offboarding through the company's HR platform.
• Investigate and address worker concerns and claims in line with compliance and company standards.
Workers' Compensation & Safety
• Investigate and report workers' comp claims, open claims, and manage the authorization process.
• Coordinate with injured workers throughout recovery and keep field leadership informed.
• Follow up with adjusters, track claim status, download and save occupational-health results, and make health-check follow-up calls.
• Maintain OSHA recordkeeping, including the 300 log and annual 300A summary.
Benefits
• Administer benefits: enrollments, terminations, changes, and monthly reconciliation.
• Manage the payroll file for health benefits and billing.
• Lead annual open enrollment and plan-design preparation.
Training & Development
• Partner with field leadership to build a training repository: labor, onboarding, and safety training videos and graphics.
• Document and map company processes using screen-recording and step-capture tools.
Reporting, Invoicing & Annual Compliance
• Audit project invoices and send client invoices on schedule.
• Generate and validate payroll and timekeeping change reports, and maintain a team-wide issues tracker.
• Request and send certificates of insurance and W-9s to clients, and audit lien and Notice to Owner documentation.
• Save contracts and project records and handle annual filings: 1099 returns, ACA and FMLA testing, and address audits ahead of tax season.
WHAT WE'RE LOOKING FOR
• 3 years of HR generalist experience, ideally in construction, staffing, or light industrial.
• Hands-on payroll experience and comfort working in HRIS and payroll systems.
• Working knowledge of I-9, E-Verify, and certified payroll or prevailing-wage (Davis-Bacon) requirements is a strong plus.
• Experience handling workers' comp claims and OSHA recordkeeping.
• Benefits administration and open-enrollment experience.
• Bilingual English/Spanish strongly preferred (most worker communication is in Spanish).
• Highly organized and detail-oriented, with strong Excel skills and a real appetite for audits and documentation.
• SHRM-CP or PHR certification a plus.
WHAT WE OFFER
• Competitive salary based on experience.
• A high-ownership role at the center of payroll, HR, and compliance.
• Growth opportunity with a workforce partner scaling across South Florida.
HOW TO APPLY
All applicants must also complete a short Predictive Index assessment as part of the application. It takes about 5 to 10 minutes:
https://assessment.predictiveindex.com/bo/0PFH/Misc_Jan2026_164040