Administrative Assistant

Administrative Assistant

Location: Wyandotte, MI
Pay Range: $30 - $35 per hour
Employment Type: Contract (No Visa Candidates; USC and GC only)
Contact: Rogelio Agas | 248-936-0653 | rogelio.agas@stefanini.com

Job Overview:

We are seeking a highly motivated and detail-oriented Administrative Assistant to provide essential administrative and clerical support to our research unit. The successful candidate will partner closely with unit leaders and security teams to ensure compliance with corporate procurement guidelines and security processes. This individual must exhibit excellent organizational and communication skills while staying current with technological advancements to support the research team effectively.

Responsibilities:

The Administrative Assistant will be responsible for the following duties:

• Front Desk Support:
• Provide front-desk coverage, serving as the first point of contact for all visitors, contractors, and external callers.
• Create and process security access badge requests and monitor visitor compliance with safety and security protocols.
• Administrative Support:
• Manage executive calendars and coordinate travel arrangements.
• Handle confidential items and act as the Record Coordinator, ensuring compliance with corporate record management policies.
• Support department meetings and events by reserving and preparing meeting rooms and coordinating logistics.
• Prepare budget and expense reports, reporting any overspending to leadership.
• Manage phone calls, visitor traffic, and conference room schedules.
• Sort mail, schedule meetings, and process work requests from building personnel.
• Assist with new hire onboarding and procurement of goods and services.
• Submit purchase requisitions, process invoices, and confirm invoice accuracy before approval.
• Track purchase orders and order supplies for the entire building.
• Vendor Management:
• Work with vendors and third-party service providers to verify site safety requirements and coordinate access.
• General Site Support:
• Maintain a clean and orderly work area while adhering to site safety rules.
• Promote safety awareness and ensure compliance with 6S and workplace safety standards.
• Multi-task and respond to evolving priorities within the department.
• Perform other work-related duties as assigned.

Required Qualifications:

• High School Diploma.
• Excellent written and verbal communication skills, as well as strong customer service abilities.
• Detail-oriented with the ability to read and interpret company policies, procedures, and guidelines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to lift and/or move up to 30 pounds.
• Working knowledge of corporate spending reports.

Preferred Qualifications:

• Bachelor’s Degree in Business Administration, Management, or related field.
• Previous front desk receptionist experience.
• Proficiency in SAP platforms (procurement and maintenance functions) and HCL Notes.
• Strong data analysis skills.
• Experience in Shipping & Receiving and/or mailroom operations.
• Familiarity with building access control systems.
• Vendor management experience.
• Experience working in a 6S and safety-conscious environment.

Contact Information:

If you meet the qualifications and are interested in this role, please contact:
Rogelio Agas
Phone: 248-936-0653
Email: rogelio.agas@stefanini.com

Additional Information:

• Pay Range: $30 - $35 per hour.
• US Citizenship or Green Card required (No visa candidates).
• 100% onsite role at Wyandotte, MI.

Job Types: Full-time, Contract

Pay: $30.00 - $35.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 5 years (Required)

Ability to Commute:

• Wyandotte, MI 48192 (Required)

Ability to Relocate:

• Wyandotte, MI 48192: Relocate before starting work (Required)

Work Location: In person

Salary : $30 - $35